Administration Support Officer - Stores - Hawkes Bay Regional Prison

• About this role
• Administration Officer - Stores
• Full time - Permanent
• Be the warm, welcoming presense for people in our care
• Mō te tūnga | About the role
• This is an opportunity to be part of a great organisation where you will support our team at Hawkes Bay Regional Prison.

Responsibilities include but are not limited to

Must hold a current and valid forklift licence, essential.

Receiving and checking incoming goods against invoices or packing lists.

Placing items in designated storage areas.

Maintaining a clean and organized warehouse environment.

Keeping track of stock levels and locations.

Performing regular stocktakes.

Assisting with data entry and paperwork.

Unloading deliveries from trucks and other vehicles.

Inspecting items for damage or discrepancies.

Reorganising storage areas.

Operating forklifts or pallet jacks to move items.

Ensuring safety procedures are followed.

Interacting with suppliers or customers regarding deliveries.

Supporting with general administration as per Administration Support Officer Job Description.

Some heavy lifting required.

This is a role with high expectations and performance standards, requiring the successful applicant to work effectively in a fast-paced environment while consistently meeting deadlines and operational requirements.

Ngā pūkenga me ngā wheako | Skills and experience

The preferred candidate will be able to demonstrate:

Manaaki and respect for all that we deal with on a day-to-day basis.

Good experience and knowledge of office administration.

Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.

The ability to organise effectively, be adaptable, multi-task and meet deadlines.

The ability to be a strong team player who can work collaboratively across a dynamic team of administrators.

The ability to work with a wide range of people, from all walks of life, while maintaining a friendly and non-judgemental attitude.

A high level of integrity and the ability to maintain privacy while working with sensitive and personal information.

* Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly.

If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you!

Ngā painga | The benefits

The salary range is $64,717 - $68,434 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.

Mō mātou | About us

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.

We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.

Tono ināianei | Apply Now

To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered.

When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.

Applications close on:20th October  2026 and will look to hold interviews in the 2nd of November

If you have any questions or want to learn more about a career with us, contact [email protected], or visit careers.corrections.govt.nz.

We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.