administrative assistant - office

• Durée de l'emploi: Permanent
• Langue de travail: Bilingue
• Heures de travail: 40 hours per week
• Education:
• Expérience:
• **Education**

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• Secondary (high) school graduation certificate
• or equivalent experience
• **Asset languages**

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• Spanish; Castilian
• **Tasks**

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• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Consult with clients after sale to provide ongoing support
• Oversee distribution of merchandise to outlets
• Establish delivery schedules
• Contact clients and suppliers to resolve problems
• Document work completed
• Receive and register documents for data entry
• Collect, consolidate, cross-tabulate and format data
• Communicate with other workers to co-ordinate the preparation and completion of work assignments
• **Computer and technology knowledge**

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• MS Excel
• MS Word
• MS Office
• Electronic mail
• **Type of industry experience**

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• Food
• **Transportation/travel information**

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• Own transportation
• Own vehicle
• Valid driver's licence
• Public transportation is available
• **Work conditions and physical capabilities**

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• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision
• **Personal suitability**

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• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner
• **Screening questions**

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• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting?
• **Experience**

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• 1 year to less than 2 years
• **Employment terms options**

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• Morning
• Day
• **Other benefits**

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• Free parking available
• Learning/training paid by employer
• Other benefits
• Parking available