Bilingual HR Assistant

Recruiting Assistant

Location: Hybrid in Madison, WI

Position Summary

We are seeking a detail-oriented and driven Recruiting Assistant to support our high- volume recruitment operations. This role plays a key part in supporting the sourcing, screening, and onboarding candidates for entry-level manufacturing and general labor positions across the United States. This role will also support in continued communication and support of associate once they’ve been onboarded.

Our client specializes in national talent sourcing and high-volume placements, supporting manufacturing clients with staffing solutions that include housing and transportation for employees.

You’ll be successful in this role if you have skills and experience to

Recruiting & Sourcing Support

Assist recruiters with sourcing candidates for high-volume manufacturing and general labor roles

Review applications to identify qualified candidates

Conduct initial candidate outreach via phone, text, What’sApp and email

Schedule interviews and coordinate communication between candidates and recruiters

Candidate Screening & Onboarding

Conduct initial phone screens to assess candidate fit and availability

Support onboarding processes, including: Background checks and Drug screenings

Ensure candidates complete required paperwork accurately and on time (we utilize comprehensive screening and onboarding processes to ensure workforce readiness and compliance.)

Administrative & Coordination Support

Maintain accurate candidate records in ATS or tracking systems

Track candidate pipeline and hiring progress

Assist with onboarding logistics, including communication around housing and transportation arrangements

Support recruiters with reporting and documentation

Candidate Experience

Provide a positive and professional candidate experience throughout the hiring process

Answer candidate questions regarding job details, relocation, housing, and work expectations

Maintain consistent communication to improve engagement and retention

Qualifications

Required

Bilingual (English/Spanish) strongly preferred due to diverse workforce

3+ year of administrative, customer service, or recruiting support experience

Strong organizational and multitasking skills

Excellent verbal and written communication skills

Ability to work in a fast-paced, high-volume environment

Attention to detail and accuracy

Strong time management and follow-through

Ability to handle confidential information

Team-oriented with a sense of urgency

Adaptability in a dynamic staffing environment

High school diploma or equivalent (Associate’s or Bachelor’s preferred)

Preferred

Experience in staffing, recruiting, or HR support

* Experience with high-volume hiring or hourly workforce