Bookings Officer
Job Description
Bookings Officer
Faculty of Medieval and Modern Languages, The Stephen A. Schwarzman Centre, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG
This is an exciting opportunity to play a key role in the day-to-day operation of the Faculty of Medieval and Modern Languages, taking ownership of a busy and varied room booking service covering more than 9,000 bookings each year for teaching, events and meetings.
As the successful candidate, you will be at the heart of the Faculty's operational activity, ensuring that teaching and events are planned smoothly and effectively. You will work closely with academic colleagues and central Schwarzman teams, building strong and collaborative relationships across the University.
The role also offers the opportunity to contribute to the ongoing development of the Faculty's timetabling processes, helping to refine and streamline how we plan and manage our teaching spaces. Alongside room bookings and timetabling, you will support event planning and work closely with colleagues at the Faculty's second site, the Taylor Institution.
We are looking for someone who combines excellent attention to detail and strong organisational skills with the confidence, tact and communication skills needed to support colleagues through operational processes and procedures.
If you enjoy working collaboratively, solving practical challenges and making a real difference to the smooth running of a busy academic environment, we would love to hear from you.
What We Offer
As an employer, we genuinely care about our employees' well being and this is reflected in the range of benefits that we offer including:
An excellent contributory pension scheme
38 days annual leave (pro-rata for part time jobs)
A comprehensive range of childcare services
Family leave schemes
Cycle loan scheme
Discounted bus travel and Season Ticket travel loans
This role offers a flexibility of hybrid working with a mixture of on-site and remote working possible. The usual on-site presence for departmental staff is 3 days per week.
Application Process
You will be required to upload a supporting statement and an up-to-date CV as part of your online application.
Your supporting statement should clearly demonstrate how you meet each of the essential selection criteria listed in the job description. Applications that do not include a supporting statement and CV, or fail to address the criteria in sufficient detail, will not be considered.
The closing date for applications is 12.00 noon on Friday 2nd October 2026. Interviews are expected to be held in mid October.
Contact Person : Senior HR Advisor Vacancy ID : 188723
Contact Phone : Closing Date & Time : 02-Oct-2026 12:00
Pay Scale : STANDARD GRADE 5 Contact Email
Salary (£) : £32,108 - £37,338 p.a. pro rata for part-time
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