Business Support Hamilton

Position located in Hamiliton

Career development and growth opportunities

Full-time, permanent position (40 hours per week, Monday to Friday) with flexible start and finish times, including 7:30am to 4:00pm or 8:00am to 4:30pm.

Some travel within work hours will be required (work vehicle provided when this travel is needed)

He whakamārama mō te tūranga mahi | About the role:

We're looking for an experienced Business Support Administrator to join our team and provide essential administrative support across our operational business.

Based within a busy depot environment, you'll work closely with leaders and frontline teams to support administration, finance, training coordination, procurement, and compliance activities. No two days will be the same, making this an ideal opportunity for someone who enjoys variety, organisation, and working with people.

Key responsibilities include:

Providing day-to-day administrative support to managers and operational teams

Coordinating travel, accommodation, and site logistics

Monitor and support our regional training requirements

Generate customer invoices

Manage various compliance requirements and KiwiRail systems

Raising purchase orders and assisting with invoicing activities

Supporting local health, safety, and environmental initiatives

Provide various finance support for our account, accounts payable, accounts Receivable Teams

Assisting with reporting and providing business support across the site

Ngā pukenga e rapu nei mātou | What you will bring:

We're looking for someone who is highly organised, proactive, and enjoys supporting a diverse range of stakeholders.

To be successful, you'll have:

3+ years' experience in an administration or business support role

Current full Class 1 Driver Licence required, with flexibility to travel across sites and office locations as needed

Strong Microsoft Office skills, particularly Word and Excel

Experience managing multiple priorities in a fast-paced environment

Knowledge of finance processes, invoicing, and purchasing activities

Excellent attention to detail and accuracy

Strong written and verbal communication skills

A customer-focused approach and ability to build positive working relationships

NCEA Level 2 or equivalent qualification

Ideally, you'll also have:

Experience using SAP and/or Maximo

Experience within infrastructure, construction, rail, transport, or a similar operational environment

A qualification in Business Administration or a related discipline

Nōu te rourou | What’s in it for you:

At KiwiRail, you gain more than a job, you build a career.

Permanent full-time role based in Hamilton (40 hours per week, Monday to Friday)

Ongoing training and professional development opportunities

Career growth and progression pathways across KiwiRail

Supportive and collaborative team environment

Discounted travel on Great Journeys New Zealand and Interislander services

Discounted Southern Cross Health Insurance

Access to NZ Rail Staff Welfare Trust benefits

Kua rite, kia rite | Ready to Make a Difference?

If you're an experienced administrator who enjoys problem-solving, building relationships, and keeping things running smoothly, we'd love to hear from you.

Rā aukati | Applications close: 11 September 2026 (Unless filled sooner)

Successful candidates must pass a pre-employment medical and drug screen

Applicants must hold New Zealand residency or citizenship

KiwiRail is committed to creating an inclusive and supportive workplace where everyone can feel valued and respected. We welcome applications from people of all backgrounds, abilities, and experiences because together we are stronger.