HR Assistant

Job Summary

• To assist in all HR related tasks at the Practice.
• To provide advice and support to Line Managers on people issues ensuring an efficient and professional HR service is consistently delivered to the site at all times and that all decisions taken are in line with agreed policies and procedures.
• Act as a point of contact for all general day to day HR issues relating to the Practice.
• Assisting in order to meet the needs of current employees, prospective employees and Senior Managers in terms of reporting and recruitment.

Main Duties

• Recruitment
• Assist with the full recruitment process for both sites including posting job openings, reviewing resumes, scheduling interviews, conducting background checks, arranging assessment, feedback to managers and candidates and interview packs and questions.
• Conduct regular audits to ensure the practice is adhering to the agreed standards in relation to Induction and Employment legislation, ensuring the practice create an action plan for any non-conformances and following up actions until completion.
• Create full contract pack with all HR paperwork and set up training courses.

Administration

Provide an effective support service for HR processes starters, leavers and other employee relation processes as needed.

Ensure all HR Processes and Trackers are effectively maintained, and data integrity is accurate.

Assist with any grievance or disciplinary matters in line with company policy. Taking minutes, setting up investigation/disciplinary/outcome meeting and management of this thereafter.

Work with HR Lead and support other members of the Senior Management team in relation to HR administration, policies and procedures.

Oversee the setup of all new Registrars to include their induction timetable, managing holidays, study leave etc via the ESR portal. Manage any attendance issues in line with the Lead Employers Absence Management Policy.

Handle personal written, telephone and email enquiries from employees, external organisations, and former employees in an effective and timely manner.

Carry out any other tasks as may be reasonably requested by the Partners, the Practice Manager or HR Lead.

Carry out all duties in a responsible manner giving due consideration to Safety, Environmental & Quality procedures.

Contribute to the health & safety of self and others by applying health and safety principles to the required standards whilst undertaking designated tasks.

Manage all HR checks on TeamNet to include DBS checks, Medical Indemnity Insurance, Nurse registration/revalidation and GP registration to ensure we remain compliant at all times.

Update Workforce Data monthly for all new starters and leavers.

Create and manage all Tier 2 VISA applications for applicants in line with government guidelines.

SMARTCARD - Activation and re-setting passwords for staff.

Assist all managers co-ordinate their annual appraisals and 360o Feedback forms for staff.

Involvement in ad-hoc projects as and when required.

Maintain Immunisation information spreadsheet for all employees.

Engagement

Support the delivery of the annual engagement plan, including health & wellbeing of staff across the practice.

Support the coordination of employee events and activities to promote a positive work culture.

Learning & Development

Support with learning and development administrative tasks as and when required.

Apply all role specific training courses on TeamNet for each new employee and manage.

Assist with any training plans required for any employee identified within their annual appraisal.

Payroll Administration (does not include completing payroll)

Manage sickness/absence for payroll purposes along with pay uplifts after probationary periods.

Address any sickness absence issues in line with policy and monitor for improvement.

Ensure correct sick pay rules are applied in line with contractual sick pay entitlement.

Occupational Health

Assist with OH support, including creating and maintaining effective OH trackers, working with OH Advisor on managing appointments, arranging, and supporting OH Review meetings with employee for both sites if required.

Assist with health surveillance compliance for both sites, working with external OH Advisor, HSE team to schedule health surveillance and follow up.

This position may develop and recommend solutions to problems of moderate scope and complexity.