Personal Assistant

To provide comprehensive and efficient secretarial and personal assistant support ensuring the accurate and timely production of work to a high standard.

Word processing, audio-typing, production of letters, documents, tables, presentations using Microsoft Office programmes (Word, PowerPoint and Excel in particular).

Complex and frequently changing diary management using Microsoft Outlook.

Booking and arranging travel, transport and accommodation.

Setting up and using multi-media technology such as MS Team.

Provide formal reports regarding the analysis of CAMHS information (this may include some statistical analysis).

Receive and make telephone calls, taking messages, dealing with telephone and email enquiries appropriately and ensuring accurate and timely communication of messages.

Log and prioritise post, taking appropriate action and responding as required.

Communicate with a variety of people on a range of matters and keep accurate and complete records consistent with the Trusts policies and procedures.

Provide and receive complex and sensitive information to work colleagues and clients using tact and diplomacy.

Be responsible for organising meetings, conferences and workshops including preparation of agendas, arranging venues and hospitality and ensuring follow-up actions are initiated and arranged.

Support Board level meetings by comprehensive minute taking.

Maintaining accurate and efficient filing systems, both electronically and on paper, ensuring strict confidentiality of client/staff identifiable information.

Providing support for routine HR procedures e.g. recruitment and selection, annual leave, as delegated by CAMHS Management.

Assist in collating tenders for the procurement of goods and services and ensuring that relevant documentation of the procedures are completed.

Maintaining awareness of strategic developments within the Trust.

Sourcing information for the Director on key initiatives/developments nationally and locally.

Assist in ordering and maintaining stationery stock, office equipment and other physical assets as required.

Undertake any other appropriate duties as may be delegated from time to time.

Be able to work to deadlines as required by the service needs.

Actively participate in team meetings and discussions with colleagues and managers to make constructive suggestions as to how services could be improved with own work area and implementing such changes with guidance from line manager.

Acts in ways that support equality and value diversity. Treat everyone with whom you come in contact with dignity and respect and recognise and report behaviour that undermines equality and diversity.