Pharmacy Administrator

Taranaki Base Hospital

Permanent, part-time role (0.8 FTE)

Make a real impact behind the scenes of hospital care

Ensuring efficient service delivery, and the safe, effective, and timely provision of medicines

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the role

We are looking for an experienced Administrator to join our Pharmacy Department. This role provides administrative and operational support to both the hospital pharmacy and eMeds department, ensuring efficient service delivery, compliance with health regulations, and smooth coordination between clinical, supply, and management teams.

Key responsibilities include the following:

Complete timely data entry, stock receipt reconciliation, invoice processing, and financial reporting

Provide reception support, answer calls, and assist staff and patients professionally

Maintain efficient office systems and handle ordering of stationery and supplies

Develop, edit, and standardise controlled documents to ensure compliance and quality

Manage calendars, appointments, correspondence, and documentation for Pharmacy and eMeds leadership.

Assist with projects and adhoc tasks that keep the departments running smoothly

View position description.

About the Team/Service/Location

Health New Zealand | Te Whatu Ora Taranaki's Pharmacy Service is a collaborative and supportive department providing safe and effective medication management across both Taranaki Base and Hawera Hospitals. Our team upholds the highest standards in pharmaceutical supply, medicines safety, and clinical services, constantly seeking ways to improve the care we deliver. Staff work closely within multidisciplinary teams across medical, nursing, and allied health directorates - all united by a shared focus on delivering optimal, patient-centred care.

Health New Zealand | Te Whatu Ora Taranaki is also fortunate to have its dedicated eMeds team who work closely alongside our Pharmacy department to lead medication management in the various data and digital platforms across the hospital.

As the Pharmacy Administrator, you play a crucial role in enabling our high-quality services. Your coordination, accuracy, and organisational expertise ensure that our clinical teams can focus on what they do best: delivering safe, effective care to patients and whānau. You'll be the person who keeps systems running smoothly, information flowing clearly, and support operations aligned across Pharmacy and eMeds departments.

For more information on living and working in Taranaki, click here.

About you

Essential professional requirements and experience include the following:

Administrative qualification or proven experience in office/project administration

Strong Microsoft Office skills (ie. Word, Excel, Outlook)

Excellent written and verbal communication

Accurate and efficient keyboard and data entry skills

Ability to create clear documentation and manage detailed information

Sensitivity to cultural needs and commitment to cultural safety

Strong teamwork, flexibility, and a continuous improvement mindset

Strict confidentiality and professionalism

* Effective planning, sound judgement, and personal accountability

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to apply

To apply please click 'apply now.' All applications must be submitted through our online careers portal. If you have any questions about the role, please contact Sabine Ireland [email protected]

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Click here to view the role description