Project Coordinator

About the role

Milford Sound Tourism Ltd is looking for an organised, capable and proactive Project Coordinator to join our Te Anau based team.

This is a varied role supporting the planning, coordination, tracking and reporting of maintenance and infrastructure projects across Te Anau, Piopiotahi, Milford Sound and Te Haukaue, Knobs Flat.

This role is based in our central CBD office and offers flexible working hours to help you balance work and life.

Why join us?

Build your career: Develop practical experience across project coordination, project controls, contract administration and asset management.

Strong growth opportunities: For the right candidate, this role offers a clear opportunity to build capability and work towards a more senior project planning or project management role over time.

Enjoy Te Anau’s lifestyle: Be part of a strong community, with lakes, great walks, hunting, fishing and outdoor recreation on your doorstep.

Varied and meaningful work: Support projects and essential infrastructure in Piopiotahi, Milford Sound, a UNESCO World Heritage site

About the role

You will help ensure our project portfolio is well planned, accurately recorded and clearly reported. Key responsibilities include:

Maintaining project registers, programmes, dashboards and action lists

Tracking project budgets, commitments, forecasts, risks and changes

Preparing project reports, business cases and governance documents

Coordinating project documentation, procurement and contractor information

Supporting contract administration, including claims, variations and completion records

Assisting with maintenance planning and MEX workflow reporting

Tracking consent conditions, statutory approvals and compliance requirements

Supporting project health and safety coordination

Following up with internal teams, contractors and consultants to keep information and actions moving

This role coordinates and prepares information for review and approval. It does not hold financial or project approval authority.

What you’ll bring

Two to five years’ experience in project coordination, contract administration, construction support, asset management or a related role

Strong organisational skills, attention to detail and follow-through

Experience tracking programmes, costs, risks, actions and project documentation

Clear and professional written and verbal communication

Intermediate to advanced Microsoft application skills and confidence learning new systems

The ability to work independently, manage competing priorities and follow up information proactively

A full New Zealand driver licence

A qualification in engineering, project management, business administration or a relevant trade is desirable, but not essential

Experience with MEX or another maintenance management system, construction contracts, consent tracking, health and safety or asset management would be an advantage

The role is based in Te Anau, with travel to Piopiotahi, Milford Sound and Te Haukaue, Knobs Flat as required

If you enjoy bringing structure to complex work, building strong working relationships and helping projects move forward, we would like to hear from you.