Roadshow Assistant

Are you passionate about Roadshows and have experience within Investment Banking? Then you have found the right position for you!As a Roadshow Assistant within the EMEA Deal Roadshow Team, you will have the opportunity to assist the EMEA Deal & Non-Deal Roadshow Teams in the EMEA and CEEMEA regions. This role provides a unique opportunity to enhance your financial administration skills, work with a diverse team, and contribute to our exciting roadshow events.Job responsibilities Manages Roadshow expense process for Deal and Non-Deal Roadshow (NDR) - process Roadshow invoices via EXACTReconciles American Express corporate cards – chase outstanding hotel / venue receiptsEnsures Investor Access and UK Corporate Broking roadshows/events are entered into cost spreadsheets, costs for each event are accurately entered in order to produce quarterly NDR cost reporting for Head of Roadshow TeamAssists roadshow management with ensuring tracking and monitoring of Core Controls including but not limited to ensuring necessary NDR re-clearances are obtained from Control Room prior to roadshow go live dateAssists with the coordination of JPM International Analyst Marketing into the EMEA RegionAssists with the set-up of Video/Webinar calls in support of Deal and Non Deal RoadshowsGroups venue bookings – find suitable London and European group meeting space for Deal and Non Deal RoadshowsBooks restaurant reservations – check availability and help with bookings for suitable private roomsTakes registration at group corporate meetings in London when requiredCompletes general administration duties – IT assistance (escalating tickets) set up phones, filling, faxing, internal room bookingsRequired qualifications, capabilities, and skills Experience in financial administration, event coordination, or a related fieldFamiliarity with corporate finance processes and proceduresExcellent organisational skills to manage multiple tasks and ensure accurate record-keepingStrong verbal and written communication skills for liaising with suppliers, internal teams, and external partnersAbility to assist with resolving payment issues and coordinating logisticsHigh level of attention to detail to ensure accuracy in financial reporting and compliance with audit requirementsAbility to track and monitor core controls and ensure necessary documentation is in placeStrong relationship-building skills to work collaboratively with various stakeholders, including suppliers, corporate teams, and venue providersWillingness to take on general administrative duties and adapt to changing priorities

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