Admin Executive - Tourism Services

Job Overview

VFS Global is the world's largest and most experienced Outsourcing & Technology Service Specialists for Diplomatic Missions and Governments Worldwide. We are currently seeking a dynamic and commercially driven professional to support a portfolio of international destination development initiatives in a position of a Admin Executive in our Tourism Department.

VFS Global aims its employees to feel able to be themselves at work and to have an equal opportunity to progress their career, without any prejudices. We want to instill a culture where we respect and embrace everyone’s beliefs and backgrounds and we work for our employees to feel high valued so they can express their full potential and abilities. Diversity & Inclusion is VFS DNA.

Purpose of the Role

To effectively manage general administration and marketing activities and proactively maintain records of day-to-day activities.

To undertake the responsibility of sourcing, procuring, maintenance & invoice processing of office supplies & other facilities and amenities.

Responsibilities

Organize and manage schedules, meetings, and travel arrangements for the team.

Create & update records and databases with personnel financial & other data

Act as a liaison between internal teams, clients, and external vendors.

Support the team in preparing presentations and proposals for stakeholders.

Manage day to day tourism operations, administration and coordination activities while ensuring cost control on regular expenses

Responsible to support the team across regions with all operational, admin and coordination work

Manage & coordinate sales & admin activities including liaison with vendors and VFS Global internal Stakeholders

Ensure implementation of the contract negotiated with service providers /clients.

Responsible for provision of stationery, food, corporate gifts, etc. as per requirement given by Business Units/ Management.

Maintain records of vendor bills to ensure timely payment of bills after seeking approvals. Process bills to accounts for payments and maintain receipts of invoices. Ensure filing of claims and recovery.

Handle petty cash – Manage day to day requirements for petty cash by preparing vouchers and making reports for payments to cellular service providers, entertainment facilities providers and other vendors.

Co-ordinate with employees, housekeepers, vendors etc. for procurement, repair & maintenance of day-to-day office facilities Support all tourism accounts across regions with daily operations and back-end support

Monitor and track all operational activities across regions.

Preferred Candidate Profile

Education: Minimum: Graduate or Global equivalent

Experience: Minimum 3 - 5 years of relevant work experience

Why Join Us:

Opportunity to work on global destination promotion and property initiatives

Exposure to international markets and cross-sector collaborations

Dynamic, growth-oriented environment with diverse portfolios