Administration Assistant

About the Role

Fixed-Term 6 Months, Full Time

We're looking for a proactive and organised Administration Assistant to support our research teams with a range of administrative and reception duties. You'll play an important role in keeping our clinical research operations running smoothly through accurate record keeping, document management, participant support, and front-of-house administration.

Key responsibilities include:

Prepare, scan, file and maintain research documentation

Support archiving activities and record management

Complete data entry and general administrative tasks

Welcome visitors and provide front desk reception services

Answer and direct phone calls and manage incoming mail

Coordinate travel arrangements for study participants

Support compliance with research quality standards and procedures

Maintain accurate records and documentation across studies

Tracking of laboratory results

Skills & Experience

To be successful in this role, you'll bring

Strong organisational skills and attention to detail

Excellent communication and interpersonal skills

Ability to follow processes and work independently

Administrative, reception, hospitality or healthcare experience

A professional approach to confidentiality and record keeping

Benefits

At NZCR, we recognise that our people are key to our success.

Discretionary bonus opportunities

Generous employee referral bonus programme

Retail discounts and exclusive deals

Leadership development and learning pathways

AI tools, training and professional development

Trans-Tasman career opportunities

Wellbeing and connectedness programme

Generous leave entitlements from day one

About NZCR

For more than 35 years, NZCR has delivered complex early and later-phase clinical trials across New Zealand and Australia, partnering with global pharmaceutical, biotechnology and contract research organisations to help advance new medicines and treatments.

Today, through our NZCR, CMAX, Optimal and Fusion brands, we have built one of Australasia's most established clinical research networks. Our teams work across a diverse range of therapeutic areas, delivering high-quality clinical research while creating exceptional experiences for participants, sponsors, investigators and partners.

We are globally respected for advancing health outcomes and are united by a shared purpose: improving lives through clinical research. Our people enjoy working here because they are empowered to find better ways, supported to learn and grow, and given the opportunity to make a meaningful impact on the future of healthcare.

Why Join Us?

This is an excellent opportunity for someone with clinical research experience who enjoys coordinating complex activities, building strong relationships, and being part of a team that delivers world-class research with real-world impact.

Our Values: We Do What's Right | We're In It Together | We Strive for Excellence | We Find Better Ways

For more information about NZCR visit www.nzcr.co.nz

When you apply for this role, you are consenting to us sharing your information with our sister company, Optimal, where additional opportunities for career growth and development may arise.