Administration Assistant

Reporting to the Engineering Manager, the Engineering Administrator will join our Design Engineering team on a permanent full-time basis at our Parts Distribution Centre in South Guildford.

As our highly organised administrator, you'll provide essential administrative and systems support to a busy engineering team of 30-40 employees, coordinating everything from onboarding, training, travel, timesheets, reporting, and purchasing through to document control, system access, and engineering resources.

This is a diverse and fast-paced role suited to someone who thrives on managing multiple priorities, building strong stakeholder relationships, and maintaining accurate records and compliance requirements. You'll play a key role in supporting audits, managing engineering systems and data, and identifying opportunities to streamline processes and improve team efficiency, ensuring the engineering function remains organised, compliant, and well-supported.

Department Overview: Design Engineering - Designing, developing, and delivering innovative engineering solutions that enhance equipment performance, safety, and operational efficiency.

Roster - 5 Days, 8.5 Hrs/Day (inc meal break)

What You'll Do:

Team Administration & Coordination - Support onboarding, travel, training, reporting and team activities.

Engineering Systems & Document Control - Maintain records, systems, documentation and data accuracy.

Compliance, Resources & Operational Support - Coordinate audits, licences, access, reporting and team resources.

Continuous Improvement - Drive process efficiencies and improvements across the engineering team.

Skills & Experience:

Administration & Team Support - Proven experience supporting large teams and coordinating multiple priorities.

Systems, Records & Compliance - Experience managing documentation, systems, reporting and compliance requirements.

Organisation & Stakeholder Management - Strong communication skills with the ability to work across diverse stakeholder groups.

Continuous Improvement Mindset - Ability to identify efficiencies, improve processes and learn new systems quickly.

Our Benefits include, but are not limited to:

Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown.

Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.

Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute

Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles

* Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 6364