Administration Coordinator

About the Company

Our client is a highly respected organisation, driven by a strong sense of purpose, they are committed to delivering meaningful outcomes while fostering a collaborative, inclusive, and values led culture. With a reputation for excellence and innovation, they offer employees the opportunity to be part of an organisation that genuinely makes a difference.

About the Role

This is a varied and fast-paced Office Coordinator position supporting the smooth day-to-day operations of a busy corporate environment. Acting as the central point of contact for staff, visitors, suppliers, and service providers, you'll play a key role in ensuring the office runs efficiently while delivering exceptional administrative support across the wider organisation.

Key Responsibilities

Manage reception and act as the first point of contact for visitors and stakeholders

Organise domestic and international travel arrangements

Coordinate meetings, room bookings, agendas, and documentation

Support onboarding and offboarding processes

Liaise with suppliers, contractors, and service providers

Manage office supplies, facilities requests, and workplace resources

Assist with internal events, functions, and employee engagement initiatives

Maintain organisational records, registers, and administrative systems

Identify and implement improvements to processes and procedures

About You

Previous experience in an Office Coordinator, Executive Assistant, Team Administrator, Workplace Coordinator, or similar position

Exceptional organisational skills and the ability to manage multiple priorities

Strong relationship-building and stakeholder management skills

Excellent written and verbal communication

High attention to detail and a proactive approach

Advanced Microsoft Office skills

Comfortable working autonomously while supporting a wider team

A positive, adaptable, and professional attitude

Experience coordinating travel, meetings, events, or facilities would be highly regarded

What's on Offer

Opportunity to join a highly regarded organisation with a meaningful purpose

Broad and varied role with exposure across the business

Supportive and collaborative team environment

Modern offices based in Christchurch

Competitive salary and excellent benefits

Long-term career development opportunities

If you're an experienced administrator who enjoys variety, thrives on keeping things organised, and takes pride in delivering exceptional support, we'd love to hear from you.

Interested?

Apply on Seek or contact Isabella for a confidential conversation.

[email protected]

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