Administrative Officer

Job Description

KNOWLEDGE

Jobholders must be able to evidence competency in literacy and numeracy skills such as a minimum of three standard grades level 3 passes or above to include Mathematics and English, or equivalent.

S/he must have knowledge of supervisory skills; spreadsheet/keyboard and clerical skills; SVQ 3 or equivalent is an acceptable alternative for these skills with experience of working in a financial office environment, demonstrating experience in reconciliations and the maintenance of financial controls.

Good verbal communication, keyboard, statistical and accounting software skills are also essential for this post.

Role will be hybrid once established with initial training in person at the Council Headquarters in Dalkeith.

CLOSING DATE – Sunday 8th November, 2026

INTERVIEW DATE - Interviews will also be held in person at a date to be confirmed.

Requirements

• Position Title: Administrative Officer
• Directorate: Place
• Location: Fairfield House
• Contract Status: Permanent
• Hours of Work: 36 hours per week
• Working Pattern: Monday - Friday
• Weeks per year: 52
• Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.
• Based on 36 hours over 52 weeks per year, the minimum actual salary for this position is £30619.22 per annum.
• Responsibilities

This role requires Level 1 Disclosure Clearance, the fee for this Disclosure check will be met by you and receipt of the subsequent certificate will be required prior to commencement.

Once you have submitted your application and this has been processed you will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

Please note:

If you have spent more than 3 months working or living out with the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

The Individual

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email [email protected] to discuss with member of the Recruitment Team stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child, you are eligible for a guaranteed interview if you meet the essential criteria for the post.

Please note: We do not accept CV's (either electronically or by mail). All our vacancies must be applied for by fully completing the on-line application form. Although there is an ‘import data from my CV’ function on MyJobScotland, this only imports very limited data and should not be relied upon to complete the application form.