Administrator

We are a New Zealand Top 30 Chartered Accountants firm seeking an experienced and highly motivated individual to join our administration team.

This is a varied and rewarding role based in bustling Newmarket, providing essential administrative and operational support across our business. The successful candidate will work closely with our accounting teams, assist with day-to-day office operations and help ensure the smooth and efficient running of our practice.

Key Responsibilities

Answering incoming calls and meeting and greeting clients.

Setting up and facilitating video conferences and webinars.

Scheduling appointments, organising functions and meetings, and making travel arrangements.

Managing typing, daily mail, couriers and scanning.

Handling banking and reconciliations, payment batches and daily cash flow reporting.

Performing data entry, database maintenance and management of other systems.

Preparing monthly fee invoices, statements, reports and other administrative documentation.

Managing debtor collection.

Providing administrative support to our accounting teams and assisting with the day-to-day operations of the office.

Assisting with company formations and administering Companies Office records and client tax records.

* Undertaking general administrative duties.

Skills & Experience

Ideal candidates will possess strong organisational skills, the ability to prioritise workloads and a proactive approach to their work.

Experience with Xero and FYI is essential, along with proficiency in Microsoft Word, Excel, PowerPoint and Teams.

A minimum of three years' experience in client-facing and administrative roles is required, with experience in the legal or accounting sectors considered an advantage.

To be successful in this role, you will have accurate typing and data entry skills, immaculate personal presentation and the ability to work effectively in a busy professional environment.

You will also possess an exceptional telephone manner and demonstrate excellent customer service skills.