Administrator

Vacancy ID: VN4104

#### Business Unit:

#### Job Location: Dublin

#### Description

TLI Group is seeking a highly organised and proactive Administrator to provide essential administrative support across our project delivery teams. This role plays a key part in ensuring projects are delivered efficiently through effective document control, reporting, stakeholder coordination, and project administration.

Working closely with Project Managers and operational teams, the successful candidate will maintain accurate project records, coordinate communications, support reporting requirements, and help drive consistency across project processes and governance. This is an excellent opportunity for an organised administrator looking to develop their career within a fast-paced infrastructure and utilities environment.

Package

• Competitive rates of pay.
• 23 Days annual leave.
• Sick pay after completion of probation.
• Take part in our “Career Pathway Programme”, where there is an emphasis on training & career development.
• Opportunity to progress your career within a growing company.
• Voluntary Pension available on completion of probation.
• Employee membership for our LAYA EAP Programme – 24/7 Mental Wellbeing Support & Employee Assistance Programme.
• Health Insurance Discount.

Paid Maternity Benefit

• Life Assurance Payment.
• Standard industry training provided.
• #### Key Responsibilities
• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain project documentation, records, filing systems, and document control processes.
• Coordinate project correspondence, reports, and stakeholder communications.
• Organise project meetings, prepare agendas, record minutes, and track actions.
• Produce weekly and monthly project reports and maintain project trackers.
• Collect, verify, and manage project data to ensure accuracy and completeness.
• Support client reporting requirements and KPI dashboards.
• Coordinate travel, accommodation, and meeting arrangements as required.
• Assist with onboarding activities for project personnel.
• Support procurement administration, purchase orders, and project-related documentation.
• Liaise with internal departments, clients, suppliers, and project stakeholders.
• Contribute to continuous improvement initiatives, reporting processes, and administrative workflows.
• #### Qualifications & Skills
• Essential Qualifications
• Recognised academic training in Business Administration, Office Administration, or a related discipline, or equivalent work experience.
• Knowledge
• Proficient use and knowledge of software such as MS Word, Excel, Outlook etc.;
• Experience within the role of Document Controller/Administrator.
• Exposure to the Utilities and or Construction industry would be a distinct advantage.
• Previous experience in an administrative, project support, or coordinator role.
• Experience supporting multiple stakeholders in a fast-paced environment.
• Skills
• Strong Attention to Detail;
• Ability to work independently while also contributing effectively within a team environment.
• Strong stakeholder engagement and relationship management skills.
• Commercially astute;
• Ability to work within a team;
• Excellent communication, interpersonal, organisational & planning skills;
• Problem assessment & creative problem-solving abilities.
• Able to balance competing priorities and meet personal targets within a fluctuating & demanding workload.
• Attitudes
• Committed to TLI Company Mission, Vision and Values and Business Objectives;
• Customer focus; Professional; Honesty and Integrity;
• Positive and flexible approach;
• Open to innovation and collaboration;
• * Right first-time approach;