Assistant Marketing Coordinator

Role: Marketing Assistant/Coordinator II - Job ID: KUMDC5724197

Work Location: New York NY USA

(Hybrid) - Minimum 3 days report to office

Duration: 9 Months Contract

Job Title Creative Operations Coordinator

Role Overview

Seeking a Freelance Creative Operations Coordinator to support promotional and digital creative initiatives while assisting with the day-to-day operations.

This role helps ensure creative projects move efficiently from briefing through final delivery by supporting project tracking, workflow coordination, cross-functional communication, and Creative Team Operations.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced creative environment with multiple stakeholders.

Key Responsibilities

Project Tracking & Workflow Coordination

• Support coordination of timelines and workflows for promotional and digital creative projects.
• Maintain project trackers and creative calendars to ensure projects remain on schedule.
• Monitor timelines for creative assets and ensure deliverables are progressing according to project schedules.
• Work closely with Art Directors to track project priorities, tasks, and deadlines.
• Identify potential timeline risks and flag issues to Creative Leads when needed.
• Attend project kick-off meetings to capture key project details and ensure all required assets and materials are identified and tracked.
• Support Creative Leads in monitoring team workload and flag potential resource conflicts to help keep projects on schedule.
• Identify potential timeline risks and flag issues to Creative Leads when needed.

Cross-Functional Communication

• Act as a liaison between Creative, Brand Marketing, Brand Activation, CDMO and other cross-functional teams.
• Coordinate feedback and approvals from stakeholders to keep projects moving forward.
• Help ensure alignment on project timelines, deliverables, and priorities.

Operations & Team Support

• Provide operational support for the US creative team.
• Coordinate office supplies, creative room organization, and equipment need.
• Assist with logistics such as freight shipments, storage organization, and presentation materials.
• Support ad hoc projects including photoshoots, sales meetings, and retailer activations.

Vendor Coordination

• Assist with coordinating external vendors for outsourced creative projects when needed.
• Track vendor timelines and deliverables to ensure alignment with project schedules.
• Serve as a point of contact for vendor or sourcing-related questions.

Qualifications

• 3-4 years of experience supporting creative teams in project coordination, creative operations, or marketing operations roles.
• Experience working in creative, marketing, retail, or agency environments preferred.
• Familiarity with Microsoft Office and project tracking tools.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and collaboration skills.

Detail-oriented with strong follow-through and problem-solving ability.

Thank You