Band 4 – Medical Rostering Officer

1. Rota Coordination Support 1.1 Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England). 1.2 Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety. 1.3 Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required. 1.4 Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates. 1.5 Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes. 1.6 Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager. 1.7 Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing. 1.8 Adhere to all Trust policies and procedures, including Health and Safety, as applicable. 2. Administrative Duties

2.1 To organise and provide administrative support for meetings, steering groups, forums and networks. This includes the ability to take comprehensive minutes, accurately record actions and to ensure that actions are progressed and reported back in a timely manner.

2.2 To produce and circulate agendas and other relevant paperwork for meetings to the required timescales.

2.3 Using standard MS Office software and Microsoft Teams to create and update documents to a high standard, including the creation of presentations, charts, graphs and tables. Checking reports and other documents to ensure these are of a high standard of content and presentation.

2.4 Where appropriate within the Service(s), provide training, guidance and induction to band 2 and band 3 administrative support staff.

2.5 To receive and welcome visitors and calss in courteous manner, in lin with the Trusts values.

2.6 To deal with invoices and requisitions including scoping best product and value for money.

This list is not exhaustive. For full list of tasks and responsibilities please see Job Description.