Business Team Administrator

MAIN ROLE AND PURPOSE OF THE POST

The Business Administrator will support

the team to:

Provide HR functions and training for

all staff.

Ensure that accurate information is

available to staff and patients.

Provide accurate records of financial

transactions.

Ensure monthly financial claims are

reported and submitted accurately.

SPECIFIC

RESPONSIBILITIES

Administer the

recruitment, employment and induction of all new staff.

Administer all absences

including annual, sick, maternity, paternity, parental, compassionate and

special leave.

Administer staff

training, appraisals, registration and revalidation of relevant staff.

Arrange and

take minutes for meetings as required.

Administer the

TeamNet system and ensure that it contains accurate, up to date content and

remains available to staff.

Assist with

managing the Business Email inbox.

Maintain staff

personal files with all HR information.

Accurate record

keeping, administration and collation of financial transactions and documents

to ensure income of the practice maintained.

Preparation of purchase

orders and invoices.

Use accounting

system to record all financial transactions.

Liaise with team

members regarding invoicing for medical reports.

Maintain spreadsheets

in line with accounting system.

Ordering and

audits of stock for clinical and admin teams, across all 3 sites. Including

maintaining the purchase log records.

Complete

practice PPA claims accurately, including resolving any discrepancies on a

weekly basis prior to submission.

GENERAL RESPONSIBILITIES

Confidentiality

You shall comply with the General Data Protection Regulations when

processing personal data for patients and staff.UPDATE FC

You must be aware of the Caldicott Principles as they affect your

work. You can address any questions in

relation to this to your line manager.

Any data breaches should be reported immediately to the Data Protection

Officer.

All enquiries

from the media must be referred to a Senior Manager.

Health and Safety

All employees have a

statutory duty of care for the safety of themselves and others. Employees are required to report any hazards

as soon as they are identified.

All

staff must contribute to the management of risk. This requires them to assess the risk in all

situations, take appropriate actions to mitigate any risks identified and

report all hazards, incidents and near misses.

All buildings occupied by staff of TWG are non-smoking environments. No-one may smoke or vape in the

building. Staff who smoke or vape

outside the buildings should cover their uniform.

Flexibility Statement

The content of this

Job Description represents an outline of the post only and is therefore not a

precise catalogue of duties and responsibilities. It is intended to be flexible and subject to

amendment in the light of changing circumstances and following consultation

with the post holder.