Construction - Document Controller

The Role & Candidate

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.

Producing document progress reports for senior managers

• Conducting regular reviews and document audits

Using computers to organise and distribute documents within a company.

Helping in the planning stages of a specific project

Ensure documents are shared at key times to facilitate timely project completion.

The prior knowledge, skills and experience required of the Document Controller are outlined as follows:

Knowledge, Skills, and Experience

• Proven experience of implementing or using existing web-based information management systems.
• Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual.
• 5 years minimum experience in Documentation or Information management, ideally within the construction industry.
• Previous experience of implement and managing cloud-based document management systems is preferable.

The main duties and responsibilities of the Document Controller are outlined as follows:

Primary Duties and Responsibilities

• Implementation of new changes to the document management system across the Glanua Ireland business.
• Distribution of project documentation received from external sources to the relevant team members.
• Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.
• Undertake all document management tasks – maintaining an audit trail for incoming documentation.
• Ensure all outgoing information is controlled and traceable.
• Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.

Report to project teams on non-compliance to company procedures

• Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
• Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
• Provide brief status reports to synopsize projects progress.
• Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
• Maintain confidentiality around sensitive documentation.