Digitisation Officer

Gisborne District Council is looking for a detail-focused and customer-minded Digitisation Officer to help transform physical records, maps, plans and photographs into secure, high-quality digital information.

Mō te tūranga | About the position

As a Digitisation Officer, you will play a key role in delivering a digital by default approach to information management. You will prepare, scan and quality check physical records, create accurate metadata, maintain reliable record keeping systems and respond to information requests.

You will also support colleagues across Council to build their confidence in digitisation processes and technology, helping embed best practice in the way information is created, managed and accessed.

Ngā Mahi ngā Takohanga Matua rānei | Duties include:

Prepare, sort and digitise physical records,  maps, plans, photographs and other information assets

Capture high-quality digital images and create accurate metadata to support searching, access and preservation

Complete quality assurance checks to ensure digitised records meet required standards

Track the physical location and movement of records, maintaining appropriate security and access controls

Apply retention, disposal, privacy, security and preservation requirements to physical and digital information

Respond to information and research requests, including LGOIMA and Search of Council Records requests, within required timeframes

Promote practical digital-by-default solutions for customers and Council teams

Maintain digital recordkeeping systems, metadata and information-management processes

Monitor equipment condition and coordinate maintenance when required

Work closely with the Information Management team and wider Council to identify risks, improve processes and strengthen information practices

Ngā Pūkenga me Ngā Wheako e Hiahia ana | Skills and experience required:

A relevant tertiary qualification in libraries, information science or information management

At least two to three years’ relevant experience in records, information management, archives or digitisation

Experience digitising physical records and using scanning equipment and digitisation capture software

Strong data-entry, quality-control and metadata skills, with exceptional attention to detail

Experience using recordkeeping or document-management systems

Confidence using the Microsoft Office suite and learning new systems and technology

Clear written and verbal communication skills, including the ability to provide one-to-one and group training

Sound judgement, analytical problem-solving ability and a continuous-improvement mindset

The physical ability to undertake manual handling, including lifting archive boxes, working at heights and working in cool, dusty archive environments

Ngā Huanga | Benefits

Work-life balance: Flexible hours to help you manage personal commitments and maintain wellbeing

Wellbeing first: Ora Day, Piritahi Day, EAP, flu jabs, health checks & optional access to our Fitness Passport package

Whanaungatanga: Waiata group, Te Reo kawhe kōrero, staff events

Perks: Modern offices, eye exams, Southern Cross discounts, retail perks

Growth: A values-led environment where your development is supported

* Location: Live and work in stunning Gisborne – close to the beach, rivers and bush

He aha ngā painga o te kaunihera | Why work for Gisborne District Council

Gisborne District Council is one of only six unitary authorities in Aotearoa, meaning we deliver both district and regional council mahi. We’re committed to honouring Te Tiriti o Waitangi, weaving te ao Māori into everything we do, and making a real difference for the people and places of Tairāwhiti.

Our mahi is diverse, from looking after roads, water, rubbish and recycling, to protecting our environment, supporting community facilities like pools, parks and libraries, and shaping the region’s future through planning and governance. With over 500 staff, we’re a team that’s passionate about making Tairāwhiti a thriving place to live, work and play.

Me pēhea te tono mai | How to Apply

If this sounds like you, we’d love to hear from you! Please submit your application via our careers page: www.gdc.govt.nz/council/careers – Job Vacancies - select the position and apply!

For more information, email [email protected]

Applications will be reviewed on an ongoing basis, and the position will be filled once the right candidate is identified.

To view the job description, please refer to the Job Attachments section of the position.