Divisional Secretary / Personal Assistant

Key qualities required to carry out the role

Highly organised, proactive and able to manage competing priorities in a busy environment.

Able to work independently, using initiative and sound judgement to resolve issues and escalate where appropriate.

Excellent diary, time-management and forward-planning skills.

Strong attention to detail and commitment to producing accurate, high-quality work.

Excellent minute-taking skills, with the ability to accurately capture discussions, decisions and actions and ensure timely circulation.

Able to maintain strict confidentiality and deal sensitively and professionally with confidential information.

Excellent communication and interpersonal skills, with the confidence to engage effectively with a wide range of colleagues and stakeholders.

Flexible and resilient, with the ability to adapt quickly to changing priorities and work effectively under pressure.

The postholder will need to maintain a high level of concentration and attention to detail while balancing multiple demands and deadlines. They will provide proactive support to the Service Manager, anticipating requirements, coordinating meetings and actions, managing information and ensuring important priorities are progressed in a timely manner.