Executive Assistant

We're working with a leading New Zealand property development, construction and hospitality group to recruit an Executive Assistant who will play a pivotal role in supporting a highly active Managing Director.

ABOUT THE ROLE

You'll be responsible for protecting the Managing Director's time, attention, and focus by creating structure, driving accountability, and ensuring critical tasks are executed. Working across both business and personal matters, you'll operate as a trusted confidant and highly organised coordinator who thrives in a fast-paced environment.

Key Responsibilities

Own and optimise a complex executive calendar and schedule

Prioritise urgent matters and protect focused decision-making time

Manage executive task tracking, follow-ups, and action plans

Prepare daily priority lists and executive briefings

Coordinate travel, appointments, meetings, and events

Triage correspondence and draft professional communications

Prepare agendas, attend selected meetings, and document actions

Track deliverables through to completion across multiple stakeholders

Support property, hotel, finance, legal, HR, and investment-related activities

Maintain accurate records, systems, and confidential documentation

Leverage AI and automation tools to improve efficiency and workflow management

ABOUT YOU

Proven experience as an Executive Assistant or Private Secretary

Exceptional organisational skills and the ability to manage competing priorities

Strong written and verbal communication skills

Experience supporting senior executives in complex business environments

High levels of discretion and professionalism with sensitive information

Excellent attention to detail and follow-through

Advanced proficiency with Outlook, Teams, SharePoint, and modern collaboration tools

Experience using AI and automation tools to increase productivity and streamline processes

A proactive mindset with the confidence to challenge priorities when required

Ability to remain calm, focused, and solutions-oriented under pressure

WHAT’S ON OFFER

Work directly alongside a highly successful and entrepreneurial Managing Director

Exposure to a broad range of business disciplines including property, finance, investment, legal, and hospitality

A varied and influential role where your contribution will have a visible impact

Significant autonomy and trust in a high-performing environment

Long-term career growth opportunities for the right person

If you have the skills mentioned above we would love to hear from you.

APPLY TODAY or contact Sam directly at [email protected]