Graduate Research Examinations Officer

Position Number: JR-018404

Role type: Full-time; Fixed-term to May 2027

Department/School: Student and Scholarly Services - Graduate Research (Student Administration)

Salary: UOM 5: AUD $86,943 - $99,864 p.a. plus 17% super

Specialist role in graduate research examinations / collaborate across the University and with external examiners / drive service and process improvement

Apply now to play a pivotal role in delivering timely, high-quality outcomes for graduate researchers.

Investing in you - 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

In this role, you will manage graduate research examinations from submission through to final completion. You will support candidates, academics and examiners while improving processes and reducing delays across the examinations cycle.

What you will deliver:

Support the end-to-end graduate research examinations process, monitoring progress and intervening early to minimise delays.

Interpret and apply policies, advising candidates, examiners and staff on examination requirements, outcomes and available options.

Maintain accurate student records, ensuring enrolment, examination and completion data are processed promptly and correctly.

Support implementation of viva examinations, system enhancements and process improvements within the Graduate Research team.

Contribute positively to team priorities, projects and service reviews to enhance experience for graduate researchers.

You may be a great fit if you:

Hold a degree-level qualification coupled with relevant administrative or higher education experience.

Demonstrate exceptional attention to detail, accuracy and confidence using complex administrative and student systems.

Manage competing priorities effectively, organising workload to meet deadlines in a busy, deadline-driven environment.

Adapt readily to changing policies, processes and systems, contributing constructively to implementation and continuous improvement.

Collaborate proactively within a close-knit team to share knowledge, balance workloads and maximise service efficiency

Communicate clearly and diplomatically with diverse stakeholders, maintaining confidentiality in sensitive or complex situations.

Bring knowledge of graduate research administration and TechnologyOne, or eagerness to quickly develop this expertise.

For further information, please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

Build future financial security with 17% superannuation

Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning

Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave

Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company

Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team

You will join the Graduate Research team within Student and Scholarly Services, a collaborative, service-focused group. The team partners with faculties, external examiners and central services to support every stage of graduate research candidature. You will help deliver consistent, high-quality experiences for graduate researchers while contributing to ongoing process and systems improvements

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with Korin Korin, our Indigenous Employment and Development team, via [email protected]

Application essentials:

Visit "apply with us" to learn more about the process, including tips and FAQs.

You must have current valid work rights for Australia. Visa sponsorship is not available for this role.

A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.

Please upload your resume and a cover letter outlining your interest and experience as part of the application process.

Want to know more?

For queries related to this specific position, contact Mary Makris at [email protected]

For questions related to our recruitment process email Tien Nguyen at [email protected]

For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').

Apply today, and join a community that's shaping the future.

Applications close: Sunday, 18th October 2026 at 11:55 PM; Melbourne time zone.

Position Description:

PD\_JR-018404 Graduate Research Examinations Officer.docx

PD\_JR-018404 Graduate Research Examinations Officer.pdf