Mobilisation & Administration Coordinator

About the business and the role

Spectrum Ecology & Spatial is a Perth-based environmental consultancy that has recently become part of SLR Consulting, a leading international environmental and advisory consultancy. This transition brings together Spectrum's specialist expertise in ecology, botany, zoology, and GIS/remote sensing with SLR's broader multidisciplinary environmental capabilities.

Due to continued growth and increasing business opportunities, we are seeking an experienced Mobilisation & Administration Coordinator to join our highly talented and expanding team in our Leederville office. This role will transition to be based out of SLR's Subiaco office in early 2027.

Reporting to the Group Business Manager, you will be responsible for ensuring the office, its functions, processes, and procedures run smoothly and efficiently on a daily basis.  You will also work closely with our Ecology team, providing mobilisation, onboarding and administrative support.

This is a fixed term role, concluding at the end of June 2027, with a strong possibility of extension. This role has a preference to commence on a full time basis, but is also open to 0.8 FTE (4 days a week).

Key Responsibilities

Update and maintain all employee details in both internal and client systems

Monitor training records and ensure staff maintain current accreditations

Coordinate an organised and streamlined onboarding process of all new starters

Ensure travelling personnel are all site compliant by verifying the required documentation including first aid, medicals, training, and inductions

Understand and adhere to the specific site and client mobilisation processes

Ensure site and client mobilisation processes and travel information are communicated effectively to travelling personnel

Keep an open and cooperative dialogue with the client regarding mobilisation requirements and updates

Arrange site specific training if required

Assist with monitoring and management of HSEQMS

Manage procurement requirements for field staff, including PPE and field consumables

Ad hoc duties as directed

Skills and Experience

Experience mobilising personnel to WA mine sites highly desirable

Strong organisational skills with a proven ability to multitask

Administration experience with strong attention to detail

Excellent communication skills both written and verbal

Proven ability to form and develop good working relationships with internal and external stakeholders

A natural problem solver with an ability to work alone as well as in a team

Exposure to bookkeeping viewed favourably

Proficient in Microsoft suite (Word, Excel)

Full and unrestricted working rights in Australia.

What We Offer

Spectrum Ecology offers you the opportunity to join an experienced, growing team with a positive, friendly culture in an industry that is currently booming. We are located in the lively office precinct of Leederville, walking distance from great cafes, restaurants and bars, and close to public transport. We offer a competitive salary, commensurate with your experience and expertise.

Next Steps

Submit your application, with a Cover Letter and Resume that includes your salary expectations and two recent referee details.

Unsolicited resumes from recruitment consultants will not be accepted. You must be part of the preferred supplier agreement list which is coordinated through our Talent Acquisition team