Office Administrator (Fixed-Term Parental Leave Cover)

The Company

DiggersNZ Ltd is a contracting business operating in both the Auckland and Christchurch, residential, commercial and civil construction markets. Our works include excavations, demolition, civil construction, retaining walls and transport. We pride ourselves on our excellent customer service, positive company culture and ability to deliver practical construction solutions to a range of valued clients.

An opportunity has arisen for an Office Administrator to join our Christchurch administration team. This is fixed term role providing parental-leave cover for approximately 6-12 months.

Reporting to the Administration Manager you will complete accounts receivable, pay roll and project administration across the business. We are looking for a skilled candidate with varied administration experience, strong attention to detail and confidence handling detailed job information. You’ll also help us implement a new job-costing and timesheet system, including supporting site- based workers as they learn to use it.

About You

To be successful in this role you will have

Experience in accounts administration, payroll or project administration, or a relevant tertiary qualification.

Confidence processing detailed information accurately and managing regular deadlines.

Experience with accounting and pay roll systems. Xero experience would be an advantage.

Strong Microsoft Office skills, particularly in Excel, Outlook and Word.

A methodical approach and the ability to investigate and resolve discrepancies in account or job-costing information.

Good written and verbal communication skills.

The ability to prioritise competing tasks and work effectively as part of a team.

A flexible, practical approach and a strong work ethic.

Discretion when handling confidential payroll and employee information.

Experience with job-costing software would be an advantage, but training will be provided on our new system.

The Role

Your responsibilities will include

Supporting the implementation and rollout of our new job-costing and timesheet system, including helping train site-based workers.

Checking timesheets and job information for accuracy and completeness.

Allocating and matching job-related costs in the job-costing system.

Maintaining project and site records.

Preparing and maintaining project information for end-of-month progress claims.

Processing accounts receivable invoices in Xero.

Processing weekly payroll for employees.

Assisting with fleet administration and compliance records.

Providing general office administration support, including responding to customer enquiries, setting up and monitoring internal and external accounts, ordering supplies, and supporting Managers and the Managing Director.

* Providing administration support to the Admin, HR, Health and Safety Manager as required.

This is a varied role in an established contracting business. You’ll work with a collaborative and supportive team, with the opportunity to develop your administration and systems skills.

Hours & Term

This is a fixed term parental-leave cover role for approximately 6-12 months. The role is expected to require approximately 20-30 hours per week across 4 days. We expect hours to be higher during the initial handover and system implementation. The agreed hours and days will be discussed with the successful candidate and confirmed within the employment agreement.

If you are motivated by this opportunity and believe you have what it takes to succeed in this role then we would love to hear from you!

To apply for this role please submit a copy of your CV and covering letter, or email [email protected]