Office Administrator - Mandarin Speaker
Job Description
About the role
This is a full-time, long-term Auckland-based administration role supporting general day-to-day office operations across a construction business. You will manage company, staff, supplier, subcontractor and project records, maintain document filing and control systems, and provide administrative support across compliance, health and safety, and project documentation.
Key responsibilities
Manage general day-to-day office administration
Maintain accurate company, staff, supplier, subcontractor and project records
Manage document filing, registers, trackers and document control
Assist with staff onboarding, offboarding and employment documentation
Maintain training records, licences, certifications and expiry dates
Follow up outstanding documents and actions with internal staff and project teams
Assist with project administration and project close-out documentation
Maintain supplier and subcontractor compliance records
Support management with reports, correspondence, forms and internal documentation
Support Health & Safety documentation, including inductions, toolbox records, pre-starts, training records, incident records and corrective-action tracking
About you
Minimum 3 years' relevant administration experience
Experience in construction, engineering, property or another project-based industry is an advantage, but not essential.
Strong administrative, organisational and document-control skills
High level of attention to detail and accuracy
Strong follow-up skills and ability to manage multiple priorities
Confident dealing with staff, subcontractors, suppliers and external parties
Strong Microsoft Word, Excel and Outlook skills
Must have valid New Zealand work rights
Near-native or professional-level English communication skills, both written and spoken + Mandarin Speaker
Benefits
Salary of $70,000–$85,000 per annum, depending on experience and capability
Full-time, long-term position
Stable Auckland-based role
Exposure to a range of residential, commercial and education-sector construction projects
Opportunity to develop further into office operations, compliance, HSEQ or project administration depending on experience and capability
* Supportive team environment
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