Office Administrator

We are now looking for an Administrator to join our team at Killarney Nursing Home.

The Administrator will consult with the Director of Nursing on a day to day basis and serve as a crucial point of contact for any administrative area concerning Killarney Nursing home.

What does this role entail?

Front of house duties

Manage, report on and maintain accurate records of, for example, payroll, invoicing, residents’ personal allowance, monies received, petty cash, fees, employee files to the required standard.

Develop sound knowledge of the Mowlam fee structure and be able to deal with all enquiries on a professional and understanding basis, following closely standard procedures

Deal and engage with enquiries from residents and their families in a confidential manner

Banking including making deposits when requested

Managing/ordering supplies for the home

Assist the Director of Nursing with budget management

Submit information to Support office by specified deadlines (e.g payroll information/invoicing)

Any other duties deemed necessary by Director of Nursing

What are the qualifications/skills needed?

Proven experience in Administration/Payroll (required)

Relevant qualification in Office Administration

Excellent knowledge of MS Office

The ability to prioritise and multitask, with excellent time management skills

Outstanding attention to detail

Ability to deal with several things concurrently and deal with changing priorities

Excellent communication and interpersonal skills

* Fluent in both oral and written English

All posts are subject to satisfactory references, medical and Garda vetting.

Note

This job description is intended to give the post holder an appreciation of the role and the range of duties, it does not attempt to detail every activity. Given the nature of the work, it must be stressed that maximum flexibility is required to work in the nursing home. Specific tasks and objectives will be agreed with the post holder periodically by the Director of Nursing.