Office Administrator

Office Administrator | Full Time (40 hours a week)/ Based at our Alden Head Office in the Viaduct Harbour in Auckland Alden is a privately owned specialist aged care provider offering rest home, hospital and dementia-level care across 20 residential facilities throughout New Zealand. Our name means "old friend," and that philosophy guides everything we do. We believe great care starts with genuine relationships, trust and respect. Every day, we work to ensure our residents feel valued, supported and at home.

About the Role

We're looking for a highly organised, proactive and hands-on Office Coordinator to manage the office, support our people, and create a welcoming, well-organised workplace where everyone can do their best work.

We're looking for someone who takes pride in creating a professional and welcoming environment. You'll be the person who notices what needs doing, keeps things organised, and helps ensure our office runs smoothly day to day.

If you're the type of person who loves being one step ahead, thrives on variety, and takes satisfaction in keeping everything running seamlessly behind the scenes, we'd love to hear from you.

Key Responsibilities

Be the friendly first point of contact for visitors, employees and external stakeholders

Provide practical support whenever needed and contribute to a positive team environment

Manage reception duties including phone calls, emails and enquiries

Provide accurate and timely administrative support

Ensure the office remains organised, professional, well-stocked and welcoming

Coordinate suppliers, couriers, deliveries and day-to-day office requirements

Take ownership of shared spaces and office facilities, ensuring everything runs smoothly

Assist with documentation, data entry and general administration

Skills and Experience

To be successful in this role, you'll bring a positive attitude, strong organisational skills and a willingness to jump in and help wherever needed. You'll also have:

Previous administration experience

Strong Microsoft Office skills

Excellent written and verbal communication skills

A friendly, professional and customer-focused approach

The ability to manage competing priorities and meet deadlines

High attention to detail and accuracy

A collaborative, team-first attitude

Rights to work in New Zealand is essential

If you're someone who enjoys keeping things organised, takes pride in a job well done, and loves being the person who helps everything run smoothly, we'd love to hear from you.  Apply online now or phone Marissa on 027 552 4412