Office and Finance Administrator

This role is 32 hours per week, Monday - Friday 7.30am-2.30pm in office, $35-$40 p/h

About Zion Fire

At Zion Fire, we help protect people, property, and businesses through high-quality fire protection services. Behind every successful job is a well-run office, and we're looking for an organised, detail-oriented Office & Finance Administrator to keep our operations running smoothly.

This is a varied and hands-on role where you'll sit at the centre of the business, ensuring jobs are accurately processed, clients are informed, finances are managed, and critical compliance requirements are met. If you thrive on organisation, enjoy taking ownership, and love being the person who keeps everything on track, we'd love to hear from you.

About the Role

As our Office & Finance Administrator, you'll play a pivotal role in supporting the day-to-day operations of the office. Working closely with the Operations Manager, field technicians, clients, and suppliers, you'll ensure jobs move seamlessly from scheduling and completion through to invoicing and payment

This is an opportunity to join a close-knit team where your contribution is highly valued and your work has a direct impact on the success of the business.

Key Responsibilities

Office & Job Administration

• Manage daily office administration tasks
• Manage daily job administration across service, maintenance, compliance, and project work
• Maintain accurate job records, notes, and documentation within simPRO
• Follow up outstanding job dockets, labour entries, and material usage from field teams
• Assist with scheduling, urgent callouts, and job coordination

Finance & Accounts

• Process customer invoicing accurately and on time
• Manage accounts receivable, including debtor follow-up and collections
• Support accounts payable activities, supplier invoice processing, and payment queries
• Assist with reporting, timesheets, and financial administration
• What We're Looking For
• We're seeking someone who is proactive, dependable, and takes pride in keeping things organised and running efficiently.

You'll ideally have

Previous experience in office administration, finance support, accounts, or job coordination

Strong invoicing, accounts receivable, and accounts payable experience

Confidence using business systems such as simPRO, Xero, Google Workspace, and Excel

Excellent organisational skills and high attention to detail

Strong communication skills and the ability to build positive relationships with clients, suppliers, and colleagues

The ability to manage multiple priorities in a fast-paced environment

A solutions-focused mindset and a willingness to take ownership of tasks from start to finish

Why Join Zion Fire?

At Zion Fire, the office isn't just a support function, it's the engine room of the business.

You'll join a hardworking, down-to-earth team where your contribution makes a genuine difference every day. We value accountability, teamwork, and doing things right the first time. In return, you'll enjoy a varied role, autonomy in your work, and the opportunity to become a trusted and integral part of a growing business.

If you're looking for a role where you can take ownership, make an impact, and be part of a company that values what you bring to the table, we'd love to hear from you.