Office Assistant, Executive Office

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Executive Assistant to the President & Chief Executive Officer (CEO), the Office Assistant, Executive Office provides a full range of general office support and reception duties such as receiving clients in person and via telephone, typing, copying, faxing, filing, order placing, mail distribution, and data entry. The Office Assistant also assists office staff with incoming and outgoing correspondence and enters incoming mail in a database.

#### QUALIFICATIONS:

#### Education, Training And Experience

A level of education, training and experience equivalent to high school graduation, additional coursework in office administration and two (2) years' recent related experience.

#### Skills And Abilities

Ability to work in a dynamic environment while maintaining good working relationships.

Ability to take direction.

Excellent oral and written communication skills, tact and ability to deal with difficult clients.

Aptitude to be proactive requiring minimum direction.

Ability to make decisions and problem-solve within predetermined guidelines.

Demonstrated ability to operate a personal computer utilizing software such as CTS and MS Office applications to produce documents in Word, Excel, and Access.

Ability to maintain strict confidentiality.

Ability to type 50 wpm.

Physical ability to carry out the duties of the position.

Ability to operate related equipment.

Job Requirements:

https://jd.viha.ca/JD6201.pdf