Office Coordinator - 12-month parental leave contract

Who we are :

With a deep connection to the Australian way of life, Jardan is an Australian owned business that supports local manufacturing. We drive the simple mission of making beautiful furniture pieces with a sustainable and responsible approach. Steering away from the conventional layout, our Showrooms are carefully curated and each space is a direct translation of how the furniture, homewares, art and lighting can exist in unison.

Our Head Office, Sales and Production teams work together, evolving ideas and solving problems. What started as a team of eight has now grown to over 220 staff members that all live and breathe a collaborative ethos.

What we are looking for :

We’re looking for an organised, proactive and people-focused Office Coordinator to join our team on a 12-month maternity leave contract at our HQ in Scoresby.

This is a varied role that combines office coordination, People & Culture support and assistance to our Managing Director. You’ll help keep our HQ running smoothly while also supporting key HR activities including recruitment, onboarding and employee administration. It’s a great opportunity for someone who enjoys a diverse role and is keen to build or continue developing their experience across both office operations and People & Culture.

Reporting to People & Culture and based at our Scoresby HQ, this is a full-time, 12-month maternity leave contract, with flexible start and finish times to support you and the team.

What the role entails :

Answer and manage calls: Handle the main phone line, transfer calls promptly, and take clear, accurate messages for team members.

Welcome all visitors: Greet guests at HQ with professionalism and warmth, and notify relevant staff of their arrival.

Admin support for leadership: Provide calendar, document, and meeting support for our Managing Directors and the broader Management Team.

Plan and run meetings: Schedule and prepare for internal meetings and showroom tours – book rooms, print documents, organise catering, and arrange transport if needed.

Celebrate the team: Organise birthdays, farewells, quarterly awards, and Kris Kringle – from gift cards to cakes, you make it memorable.

Executive support: Provide high-level administrative support to the Managing Director, including calendar management, meeting coordination and travel arrangements.

People and Culture support: Support recruitment and onboarding activities, including shortlisting candidates, phone screening, interview coordination, reference checks, job advertising and welcoming new starters with HQ tours.

Showroom Administration Support: Provide operational support to our showrooms, coordinating cleaning, maintenance, trades and services, stocktake, signage and stationery, as well as assisting with new showroom openings to ensure a consistent experience across all locations.

Handle maintenance issues: Log and follow up on any building, equipment, or facility issues – liaise with trades and management to get things sorted fast.

Book travel: Arrange domestic travel for Management, including flights, accommodation, and itineraries.

Stay stocked and sorted: Order office and kitchen supplies, manage stationery levels, and coordinate regular mail-outs and incoming deliveries.

General admin: Jump in and help wherever needed – whether it’s a spreadsheet, a quick fix, or something out of the box.

What we provide :

We are proud of our people what their individual talents are, and we reward our people right from the very beginning. We will provide you with:

Beautiful work spaces

A great team environment who all work as one

Access to our Employee Assistance Program

Competitive salary

Generous staff discounts on both furniture and homewares

Refer a friend payment incentive on applicable roles

* Development and training opportunities

How to apply :

To apply, Click the link provided or alternatively send you resume to our People and Culture team, at [email protected]

Please note only shortlisted candidates will be contacted.

Jardan acknowledge the Traditional Owners of the land on which our workplaces are located. We pay our respects to their Elders, past and present, and the Aboriginal Elders of other communities.