Office Manager & Accounts

We are a growing, professional, innovative, and forward-thinking company that values its people and clients. We specialise in providing maintenance and renovation services for Auckland city apartments.

We are looking for an experienced Office Manager & Accounts professional to join our team in a varied and hands-on role. This position combines day-to-day office management, accounts, financial administration and support for our renovation projects.

You will play an important role in keeping the office running efficiently, ensuring our financial processes are accurate and up to date, and supporting the wider team with administration and project coordination.

Key Responsibilities

Accounts & Finance

• Manage end-to-end accounts payable and accounts receivable
• Complete daily bank reconciliations
• Manage debtor accounts and follow up outstanding payments
• Prepare and provide weekly financial reporting to the Directors
• Assist with cash flow management and budgeting
• Process GST, PAYE and other statutory payments and obligations
• Maintain accurate financial records and ensure accounts are kept up to date
• Work closely with the Directors on financial information, reporting and business performance
• Attend and contribute to quarterly strategic meetings

Renovation & Project Administration

• Assist with administration of renovation projects from enquiry through to completion
• Assist with renovation scheduling and coordinating trades
• Order materials and liaise with suppliers
• Assist with preparing renovation quotes and invoices
• Monitor job progress and outstanding items
• Liaise with subcontractors, suppliers, clients and other stakeholders
• Maintain accurate project and job records

About You

We are looking for someone who is organised, proactive and commercially minded, with the ability to take ownership of their responsibilities and get things done.

You will have

• Previous experience in office administration is essential
• Proven experience in accounts administration
• Experience using Xero is essential
• Simpro experience will be beneficial
• Strong Microsoft Office, Outlook and Excel skills
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• * The ability to prioritise and manage multiple tasks

What We Are Looking For

If you have strong analysis skills, show initiative and are a good communicator, we want to talk to you. If you are also well spoken and well organised and have a professional customer focus, we really want to talk to you.

Salary is negotiable for the right person and references will be required.

Applicants for this position should have NZ residency or a valid NZ work visa.

Only short-listed candidates will be contacted for an interview.