Office Manager

We’re looking for an experienced Office Manager who can seamlessly keep everything running smoothly while creating a positive, connected experience for our people and clients. Working closely with the Office Managing Partner, Auckland partners and teams across the firm, you’ll have the scope to make a genuine impact.

The opportunity

This is a varied, visible role where no two days will look quite the same. You’ll lead and develop our reception, office support and legal secretarial teams, keep our facilities and suppliers on track, and help deliver the initiatives and events that bring the office together.

You’ll also be a trusted go-to for partners and staff, bringing a calm, practical approach to whatever the day brings.

What you’ll be doing

Lead, coach and support the Auckland administration and legal secretarial teams.

Manage workloads, work allocation, leave cover and temporary resourcing to ensure seamless support across the office.

Oversee office operations, facilities, security, maintenance, suppliers and internal moves.

Support inductions and help new team members have the best possible start.

Support the Office Managing Partner with office communications, partner meetings, events, initiatives and budget planning.

Oversee Auckland office health and safety, emergency planning, records, deeds and archiving processes.

Build strong relationships across the office and act as a key link between support teams, partners and firm management.

Work with our Business Development and Marketing team to help deliver client functions and events.

What you’ll bring

You’ll be a confident office or operations leader who gets a real sense of satisfaction from bringing people together, solving problems and making things work better. Comfortable working with senior stakeholders, you’ll know how to balance competing priorities and keep a busy professional services environment moving.

Key skills and experience

Strong people leadership, coaching, delegation and workflow management skills.

A practical, solutions-focused approach and the confidence to resolve issues.

Excellent organisation, prioritisation and time management.

Clear communication and the ability to build trusted relationships at all levels.

A collaborative and consultative style, with a high level of discretion.

A strong service mindset and a professional, approachable manner.

Sound administration and Microsoft Office skills; experience with legal systems would be useful but is not essential.

Project management experience would be an advantage.

Why Duncan Cotterill? At Duncan Cotterill, you’ll be part of a down-to-earth, collaborative firm where good ideas are welcomed, and people are trusted to make a difference. You’ll have the freedom to shape how our Auckland office operates, build a strong support team and see the impact of your work every day.

Interested? Ready to make this role your own?

If you’re an experienced office leader who loves working with people, improving how things are done and making a visible difference, we’d love to hear from you. Apply now with your CV and cover letter!