Office Manager

Office Manager\r\nEmployment Type: Full-Time, Permanent\r\n\r\nDivision: Corporate\r\n\r\nLocation: Cambridge, ON\r\nWho We Are\r\nParrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we're committed to quality, innovation, and sustainability as we shape the future of food and agriculture.\r\nThe Role\r\nWe are seeking an Office Manager to join our corporate team. This role is responsible for the efficient and professional operation of the Ontario Head Office, overseeing office services, reception and mailroom, facilities and security, vendor management, workplace programs, office events and related financial administration. As the central point of contact for employees across multiple P&H divisions, the role maintains clear procedures, service standards, records and administrative controls.\r\nDay to Day\r\n\r\n\r\n\tOversee day-to-day office services for the Ontario Head Office and provide responsive support to employees, visitors and business teams.\r\n\tCoordinate reception coverage and ensure the professional handling of visitors, telephone calls and general office requests.\r\n\tOversee mail, courier and delivery services, including backup coverage and cross-training.\r\n\tServe as the primary day-to-day contact for property management, building operations and security.\r\n\tCoordinate employee access cards, keys and fobs and maintain accurate access records.\r\n\tSupport workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation.\r\n\tPlan and coordinate office-wide activities, employee clinics and seasonal initiatives.\r\n\tAdminister parking, fitness and other approved workplace programs, including enrolment, records and renewals.\r\n\tServe as the company contact for office-service providers, managing vendor onboarding, service schedules, renewals and issue resolution.\r\n\tCoordinate office accounts payable and review vendor invoices for accuracy, coding and supporting documentation.\r\n\tMaintain and reconcile petty cash in accordance with company procedures.\r\n\tProvide day-to-day direction, scheduling and backup planning for reception, mailroom and office employees.\r\n\tOther duties as assigned.\r\n\r\n\r\nWhat You'll Bring\r\n\r\n\r\n\tPost-secondary education in business administration, office administration, facilities coordination or a related field. An equivalent combination of education and experience may be considered.\r\n\t5 years of progressive experience in office administration, office operations, facilities coordination at a corporate level or multi-division office environment.\r\n\tPrevious supervisory or team-lead experience is preferred.\r\n\tExperience coordinating vendors, facilities, reception or mailroom services, employee programs, processing invoices, reconciliations and record-keeping is required.\r\n\tExcellent customer service and relationship-management skills.\r\n\tAdvanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.\r\n\tSound judgment, professionalism and discretion in handling confidential information is required.\r\n\tAbility to work independently, direct others and determine when escalation or approval is required.\r\n\tWillingness to complete fire-warden or emergency-response training.\r\n\tAbility to occasionally work outside regular business hours for office events or urgent building issues.\r\n\tOccasional travel may be required for vendor, facility or company-related purposes.\r\n\r\n\r\nWhy Join Us \r\nAt P&H, our people are our priority. We're committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:\r\n\r\n \r\n\r\n\r\n\tComprehensive Health Coverage (Medical, Dental, and Vision)\r\n\tRRSP Matching Program\r\n\tPaid Time Off and Wellness Initiatives\r\n\tLearning and Development Opportunities\r\n\tTuition Reimbursement\r\n\tEmployee Assistance Program\r\n\r\n\r\nApply Today!\r\nWe thank all applicants, however only those selected for an interview will be contacted.\r\n\r\nP&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.\r\n\r\n \r\n\r\n \r\n