Office Manager - PATDC5751101

Job Tittle: Administrative Assistant

Duration: 12-month contract

Location : Boulder, CO

REPORTING EXPECTATIONS: Onsite; M-F 7-4

TOP SKILLS PER MGR

• Great organizational skills
• Experience supporting a professional, including catering support, event planning and vendor management
• Positive and collaborative attitude

Receptionist/Office support

• Provide a friendly, professional, and welcoming front desk and reception experience for all visitors and employees.
• Serve as the primary onsite contact for visitors, including managing check in, access co-ordination, and parking validation.
• Manage daily catering and lunch services, including ordering, setup, vendor coordination, and follow up.
• Distribute and manage site lunch surveys to gather feedback and improve services.
• Coordinate and support site events in partnership with the Site Leadership Team (Site LT).
• Maintain and service the office pantry, including organizing inventory, replenishing supplies, loading and unloading the dishwasher, and maintaining the coffee machine.
• Oversee the organization, inventory, and regular replenishment of office supplies.
• Manage conference rooms by ensuring spaces are clean, organized, and ready before and after meetings.
• Schedule and coordinate routine and ad hoc maintenance for office equipment through third party vendors.
• Ensure the office remains clean and well maintained by coordinating with third party cleaning services.
• Manage office related expenses in coordination with the supervisor.
• Maintain a productive and positive work environment by proactively identifying and re-solving facility related issues.
• Proactively identify and implement opportunities to improve site processes and drive cost efficiencies.
• Coordinate visitor and employee access with the remote security team.
• Provide general administrative and operational support to employees and visitors as needed.
• Develop, document, and help implement office policies and procedures.
• Utilize Microsoft Office tools—including Outlook, Teams, OneNote, Excel, Word, Power-Point, and Edge—to support daily operations and communication.

Requirements

• HS diploma +
• 3-5 years relevant experience
• Experience with organizational event planning, to include catering and vendor management