Office Operations Specialist

The Opportunity

The Office Coordinator is an engaging role with endless opportunities to impact our teams, clients, and company through your attention to detail and creative execution. You’ll be responsible for supporting our Buenos Aires Office. With minimal oversight, you’ll help drive administrative functions and make things happen! Please note that this role requires full-time on-site attendance.

Responsibilities

Be instrumental in supporting admin and office operations in Buenos Aires and providing an excellent experience for team members and visitors

Work independently and interdependently with our global office & facilities team on shifting priorities

Manage facilities contracts like office maintenance, cleaning and others

Manage office events including client visits and happy hours

Coordinate tasks related to planning and executing new hire onboarding e.g. setting up new desks, sending out welcome gift

Coordinate the logistics for new office setups and team moves (We’re very excited about moving into our new Buenos Aires office soon!)

Provide front desk coverage as needed, including updating our delivery and visitor intake information systems

Ensure the office is open and closed according to company policies

Help track and resolve work orders and facilities requests

Foster our project teams’ success by offering support as needed

Submit monthly expense reports tracking purchases

Qualifications

3+ years of administrative or office operations experience

Proactive, helpful, can-do attitude. You get a kick out of taking care of things the right way the first time.

Organized with great time management skills and an ability to quickly adjust with ever-changing priorities

Independent and creative thinker who can get things done

Great communicator and writer

Exceptional organizational skills. You are one of those people who says, "I'll take care of it" and everybody knows that you will.

Enjoy promoting a positive company culture

Able to switch between sitting at a computer and walking, bending, reaching, and lifting items up to 50 pounds.

Proficient in communicating and writing in English

Bonus Points

Knowledge of facilities-related issues and ability to work with contractors getting them resolved.

Knowledge of G-Suite