Personal Assistant – Permanent Full Time
Job Description
About the role
We are seeking a highly organised, proactive, professional and tech-savvy Personal Assistant to provide comprehensive administrative, operational and organisational support to our management team at Karaka Family Health . The successful candidate will possess exceptional communication and time-management skills, strong attention to detail and the ability to manage multiple responsibilities efficiently. The role requires someone who is confident using modern technology, AI-powered tools and digital business applications.This is a full time permanent position with minimum 32 hrs/week.
Key responsibilities
Provide administrative and organisational support to management.
Liaise with staff, suppliers, customers and external stakeholders regarding daily business operations.
Coordinate appointments, meetings, travel arrangements and management schedules.
Research and prepare reports, briefing notes, memoranda, correspondence and other business documents.
Assist with procurement activities, supplier coordination and purchasing records.
Support project management activities, including planning, scheduling, coordination and progress monitoring.
Assist with quantitative surveys, data collection, analysis and reporting.
Maintain confidential business files, correspondence and documentation.
Assist with basic accounting administration, invoice processing and financial recordkeeping.
Attend meetings, prepare agendas, record minutes and follow up on action items.
About you
A minimum of three years of work experience; OR a Level 4 qualification or higher in any field.
Exceptional organisational and time-management skills.
Strong written and verbal communication skills, with proficiency in English.
High proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
Ability to manage multiple projects and competing priorities.
Strong attention to detail and accuracy.
Ability to handle confidential information with discretion and professionalism.
Self-motivated with excellent problem-solving skills.
Strong IT knowledge and confidence using modern digital technologies.
Familiarity with AI-powered tools and the ability to adapt to emerging technologies.
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