Procurement Manager

Key Duties

Support the Head of Procurement or

Senior Category/Procurement Manager in ensuring all non-pay spend is governed

by and subject to proficient procurement.

Maintain overall understanding of

Trust spend using a variety of data sources including Oracle, Atamis, Spend

Comparison Websites and supplier data to establish a detailed knowledge of

Trust expenditure by Supplier, Site, Division, Department & Commodity.

Engage and work closely with senior

stakeholders who provide healthcare and support services to help identify

improvements and changes in practice arising from supply market opportunities.

Develop and maintain relationships

with stakeholders to maximise Procurement performance and non-pay efficiencies

across the Trust.

Provide expert strategic procurement

advise to stakeholders.

Develop robust category strategies.

Documenting, communicating and

influencing senior stakeholders to ensure effective buy-in to the proposed

category strategies.

To lead on category management

within one or more Categories under the direction of the Head of Procurement or

Senior Category/Procurement Manager

• Develop and implement Tender
• activity as directed by Head of Procurement or Senior Category/Procurement
• Manager with internal Divisional leads across the organisation at PA23, PCR2015
• or PSR.

Lead, manage, evaluate and report

the findings of product trials.

To assist with the development of

specifications for requirements.

To assist with the development of

robust evaluation criteria for all accreditation processes to ensure that they

are transparent and capable of withstanding legal challenge.

To produce a project plan for each

procurement to highlight the key milestones, identify any barriers and

alternatives to circumnavigate these problems to deliver the projects on time.

Report any barriers to the

progression of any projects following the departmental procedures after making

every effort to progress prior to escalating.

Ensure the timely provision of

• project progress and savings delivery to feed into workplan and monthly
• reporting timescales.
• Report agreed savings to the Head of
• Procurement or Senior Category/Procurement Manager as per department procedures
• to ensure timely reporting to the PMO.

Ensure that Divisional management

and PMO are clear on progress with initiatives and aware of potential

barriers/delays so action plans to overcome these can be put in place.

Identify Quality Cost Improvement

Initiatives (CIP) from spend and supplier analysis and dialogue with Divisional

leads across the Trust as agreed with the Head of Procurement or Senior

Category/Procurement Manager.

Monitor contracts to ensure contract

governance is in place and coordinate supplier/stakeholder contract monitoring

and improve performance to support the CIP agenda.

Monitor and maintain contract

compliance against Trust expenditure. Liaise with internal and external

contacts to facilitate contractual coverage for non-compliant expenditure where

formal agreements are not in place.

Maintain an up-to-date understanding

of Government and Department of Health directives such as the National NHS

Procurement Strategy (Better Procurement, Better Value, Better Care) and other

DoH initiatives that relate to the Procurement service.

To support other members of the team

with any formal tenders as and when necessary.

To use the electronic tendering

system and contracts finder portals.

To work in conjunction with

collaborative procurement organisations including, but not limited to NHS

Supply Chain, Crown Commercial Services etc.

Deputise for the Head of Procurement

or Senior Category/Procurement Manager.

Manage and promptly deal with

• complaints and concerns from Directorates on commercially sensitive and complex
• supply issues, using careful analysis and judgement and responding positively
• through the use of empathy, persuasion and negotiations to deliver effectives
• resolutions to issues raised.

Provide advice on Terms and

Conditions of Contracting and procurement legal issues before, during and after

award of contracts.

To communicate clearly and

succinctly, using the appropriate language for the audience in a way which

motivates and supports other members of the team. Communications will involve

complex information where persuasive, negotiating skills are required and will

be:

o

Face to face and by telephone

o

Within formal and informal meetings

o

Written. Letters, memorandum,

e-mail, and reports

o

Through presentations

• To respond to local clinical staff
• and potential or existing provider enquiries, either written, email, face to
• face or telephone using empathy and judgement in an efficient and effective
• way.

To advise customers and implement

and legal or financial changes within EU, Public Contracts Regulations and

Guidance and procurement thresholds.

To liaise with other Procurement

specialists and other team members on a daily basis in order to ensure accurate

and up to date information related to the procurement plan is disseminated.

To assists the Head of Procurement

or Senior Category/Procurement Manager with implementation of Departmental policies,

procedures and strategies.

To be responsible for the delivery of

a number of strategic objectives within the Trusts Procurement Strategy

document.

Carry out research and contributes

advice on the introduction of new products and ensures that appropriate trials

are undertaken and recorded and assist with the standardisation programme.

The post holder will work closely

with user departments, usually as part of a Multi-Disciplinary Team, in order

to understand their need and interpret these through to the appropriate

commercial agreements.

Represent Trust at national and

regional events and projects.

Undertaking any other assignments or

duties allocated by the Head of Procurement or Senior Category/Procurement

Manager. The work pattern is unpredictable due to the requirement to respond to

urgent requests from Trust Managers and Suppliers.