Project Coordinator

Two Project Coordinator opportunities across Events and EPMO

Support the delivery of high-profile programmes and projects

Coordinate planning, governance, reporting and stakeholder engagement

Tātaki Auckland Unlimited (TAU) is a Council Controlled Organisation (CCO) of Auckland Council and is the agency responsible for delivering major events, destination attractions and visitor experiences across Auckland. We bring Tāmaki Makaurau (Auckland) to life through experiences that connect communities, attract domestic and international visitors to our theatres, galleries, museums, stadiums, events and iconic destinations. We value and honour our relationships with mana whenua recognising their rich Māori histories, matauranga Māori and their enduring legacy to place are integral to the cultural identity of Tāmaki Makaurau.

More about our kaupapa and what’s happening across our region, visit; aucklandunlimited.com

He angitūtanga: The opportunity

We have two exciting full-time Project Coordinator opportunities—one supporting our Auckland Events Programme and the other supporting other projects within and for the Enterprise Project Management Office (EPMO). Working alongside programme and project leads, you’ll provide the coordination and administrative support needed to plan, deliver and report on strategic initiatives across TAU. Both roles will maintain project information, monitor progress and actions, coordinate meetings and communications, and help keep delivery teams and stakeholders organised and aligned.

The Auckland Events Programme role will support the planning and delivery of a diverse portfolio of events and related projects, working closely with internal teams, suppliers and external partners in a fast-moving environment. The EPMO role will support strategic programmes and projects across TAU, with a strong focus on consistent project practices, governance, project and portfolio reporting and organisational priorities.

In either role, you will

Support programme and project planning by coordinating inputs and maintaining delivery plans, schedules, workspaces, records and documentation using approved tools such as Asana.

Track milestones, deliverables, dependencies, approvals and actions, maintaining risk, issue, decision and change registers and escalating emerging concerns to the relevant lead.

Coordinate governance, programme and working-group meetings, including scheduling, logistics, agendas, papers, minutes, decisions and follow-up actions.

Collate information for reports, presentations, briefings and business cases, and coordinate post-project or post-event evaluations, benefits tracking and lessons learned.

Assist with resource planning, stakeholder communications, supplier liaison and project financial administration, including purchase orders, invoice processing and budget tracking where required.

Project Coordinator – Events:

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To view the full position description, click this link

Project Coordinator – EPMO:

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To view the full position description, click this link

He kōrero mōu: About you

You’ll be a highly organised and practical coordinator who enjoys bringing structure and momentum to complex programmes and events. You’ll confidently manage multiple activities, changing priorities and firm deadlines while maintaining accuracy across records, reports and project documentation. A clear communicator and collaborative relationship builder, you’ll work effectively with internal teams, external partners, suppliers and governance groups. You’ll be comfortable gathering information from different sources, identifying gaps and using sound judgement to decide when to take action or seek guidance. Adaptable, curious and resilient, you’ll remain calm in a fast-paced environment and handle confidential or sensitive information with care.

To be successful in this role, you will have

A relevant qualification in project coordination, business, communications, event management or a related discipline, or equivalent practical experience.

Three to four years’ experience in project, programme, event or comparable coordination work, including maintaining documentation, tracking actions and supporting meetings and reporting.

Proficiency with Microsoft 365, particularly Word, Excel and PowerPoint, along with experience using project-management platforms such as Asana; familiarity with scheduling, finance or procurement systems would be advantageous.

Experience supporting resource planning, governance or project financial administration; exposure to local government, the public sector, cultural organisations, events or not-for-profit environments would also be beneficial.

Ngā āhuatanga kei a mātou: What we offer

At TAU, you will join a dynamic, supportive environment where your mahi (work) will directly impact the lives of over 1.7 million Aucklanders. We offer flexible working conditions, a focus on well-being, and a culture of continuous improvement.

We are proud to be recognised for our commitment to diversity, equity and inclusion and can transform modest concepts into significant achievements, propelling Auckland towards a promising future. These commitments reflect our ongoing efforts to create a workplace where all staff feel valued, respected, and empowered to thrive.

As part of our organisation, please view a range of our: benefits

If you have any questions please email me: [email protected]

Me Tono Ināianei!: Apply Now!

Applications Close Sunday, 22 November 2026

#workingforauckland #TAU

Tātaki Auckland Unlimited is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.