Receptionist and Administration Officer

For more information on the Job Description and Responsibilities please click the link below.

More information about the role

Supporting the Administrative Manager , you will help coordinate the day-to-day administration and finance of the nursery. You will maintain accurate records, respond to enquiries, manage bookings and occupancy information, and support the smooth running of admissions and changes to childcare arrangements.

You will help keep the setting secure by following visitor, access and information-handling procedures. You will prepare invoices and funding records, check payments and queries, and help families understand the practical details of their childcare arrangements.

This is a varied role with a real connection to nursery life. You will contribute to social media and newsletters , order supplies , receipt goods and support other administrative tasks as priorities change. Clear, warm communication and careful attention to detail will make a difference every day.

Key duties

• Support the Administrative Manager with nursery administration, accurate records and the secure day-to-day operation of the setting.
• Manage enquiries, bookings and occupancy records, helping families and colleagues receive timely, accurate information.
• Prepare and check invoices , childcare funding information and related finance records, escalating discrepancies appropriately.
• Help produce social media updates and newsletters in line with Trust processes and confidentiality requirements.
• Order supplies , receipt goods , maintain records and follow up queries with suppliers and colleagues.
• Communicate professionally with parents, carers, staff and visitors, and support other Childcare Services administration as required.

About you

We would love to hear from someone with strong administrative and organisational skills who enjoys working with people. Experience of finance administration, childcare bookings or funding is helpful; please refer to the person specification for the full requirements.

You are a great communicator who can explain information clearly and sensitively, manage competing tasks and maintain accurate records. You handle confidential information with care, work well with colleagues and enjoy finding practical solutions for families.

A DBS check will be required, well cover the costs now and for renewals in the future.

Working pattern : 9.30am 18.00pm - Monday. Tuesday, Wednesday, Thursday and Friday. (37.5 hrs per week) Fixed Term for 12 months to cover maternity leave.

Interview Date: To be confirmed

For further information please contact: Rachel Berriman , Nursery Manager on 0 1 3 9 2 4 0 5 8 5 8

This is a fixed term for 12 months. For current NHS employees this post could be a secondment opportunity.

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

• National discount services such as the Blue Light Card and Health Service Discounts.
• Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
• Car lease schemes.
• The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.