Robert Half is hiring: Administrative Assistant in South Lake Tahoe

JOB DESCRIPTION

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in South Lake Tahoe, California.

In this role, you will manage various administrative tasks to ensure smooth operations, including assisting residents, maintaining accurate records, and supporting financial processes.

This is an excellent opportunity for someone with strong organizational skills and a commitment to providing high-quality administrative support.

Responsibilities

• Handle resident recertifications and interim recertifications, ensuring compliance with applicable regulations and requirements.
• Input and maintain resident data in Real Page/OneSite systems to ensure accuracy and completeness.
• Collect monthly rent payments, issue receipts, and monitor financial reports such as deposit summaries and tenant assistance records.
• Assist prospective residents by providing information, scheduling interviews, preparing leasing documentation, and calculating rent.
• Manage accounts receivable tasks, including processing payments, preparing Section 8 vouchers, and maintaining aging reports.
• Maintain detailed records of maintenance and unit-related activities, including serial numbers, repairs, and installations.
• Prepare and reconcile bank deposits and oversee petty cash transactions.
• Support the Administrator with budget-related tasks and data management as needed.
• Deliver administrative services to assist residents and ensure their needs are met effectively.
• Perform other assigned duties to support the smooth operation of the facility.
• At least 2 years of experience in administrative roles, preferably in assisted living or affordable property management environments.
• Proficiency in handling inbound calls and managing office-related administrative tasks.
• Skilled in data entry and maintaining accurate records.
• Familiarity with budget administration and financial processes.
• Experience working within assisted living residences or similar environments.
• Strong organizational and time-management skills.
• Preferably the ability to use Real Page/OneSite systems or similar platforms efficiently.
• Excellent communication and interpersonal abilities.