School Administrator

Grade: D

Contract: Permanent

Hours: Term Time 35 Hours Per Week

Location: Northallerton, North Yorkshire, Oakbridge Church of England Primary School

Advert Details

The Head Teacher and Governors of Oakbridge Church of England Primary School are seeking to appoint a highly motivated individual who has a working knowledge of administrative procedures with excellent IT skills. They will run the Oakbridge school office. Experience within an educational environment is desirable but not essential.

Grade/Band - Band D (scale point 6-9)

Vacancy Hours - 35 hours per week (plus additional clerking hours)

Working hours - 8:00am-3.30pm

Contract Type - Established

Weekend Working - N/A

Application Closing Date - Friday 19th November

Salary Range - NJC Pay Structure

Interview Date - Wednesday 25th November

Venue for Interview - Oakbridge Primary School

The Administrator’s duties and responsibilities will include

Be a welcoming first point of contact for visitors to the school

Be responsible for checking visitors in line with safeguarding procedures

Basic administration tasks including but not limited to: Reception duties, photocopying, diary management, ordering stationery, typing of correspondence, filing, ordering of office supplies, simple data input and record keeping

Working from instructions and undertaking routine tasks but some activities may require interpretation of information or straightforward problem solving. More complex issues would be referred to a line manager

Exchanging information with a range of audiences, for example: suppliers, teaching or non-teaching staff, parents, Governors, visitors and pupils & their families. The information may be relevant to specific duties of the post holder, e.g. regarding attendance or may be more general information, e.g. writing letters to parents regarding school trips/events. Using Microsoft forms

Takes minutes of internal meetings occasionally

Uses advisory and negotiation skills on a regular basis, e.g. obtaining quotes and negotiating with suppliers for the best price on office supplies & advising staff on administrative procedures

Uses some analytical and judgemental skills when interpreting information, e.g. directing parents with problems/queries to the appropriate person and organising the headteacher’s diary to ensure appointments do not clash

Assist in the induction of new employees

Some financial administration duties e.g. school dinner money, trips, booking transport, credit card receipts, processing of invoices and monitoring of local budgets, month end local reports

Assists in preparing reports

Deals with the administration of school lettings

Having more accountability for decision making as well as dealing with unexpected problems within the school office, which may involve some level of work related pressure

The requirement to develop plans/timetables/solutions in response to issues that arise, e.g. arranging supply cover

Possible responsibility for demonstrating own duties and allocating work to a team member, but not supervisory or line management responsibility

Interpreting information and if appropriate referring on to a more senior member of staff for a solution, e.g. putting together the wording and salary information for a job advert, chasing information from management and gathering information for required deadlines

Use of analytical skills e.g. analyse and interpret data for reports

Collate information for statistical returns, including attendance and the completion of administrative forms including assistance with examination entries

Manage the day to day activities of the office and staff including the induction, advising, training, allocation and checking of work to other administration staff

Knowledge of financial and administrative procedures/systems

Undertaking contract administration and distribution under the management of the Trust Finance team

Produce documents for the school e.g. newsletters, brochures

Responsible for confidential information e.g. pupil and staff records

We are looking for a candidate who

• Can demonstrate excellent organisational skills
• Is confident and competent using a range of ICT systems, including Microsoft office
• Has a good understanding of the role of school administrator and administrative systems
• Is energetic, motivated, positive with a can-do attitude
• Is committed to high-standards and expectations
• Is resilient and flexible
• Is personable with a good sense of humour
• Is willing to support the Christian ethos of the school
• Has respect for confidentiality and the ability to work under pressure and prioritise their time effectively
• Is committed to continued professional development

What we can offer

Happy and welcoming pupils, staff, governors and parents

A thorough induction package

A warm, collegiate and supportive environment in which to work, learn and develop

Opportunity to work in collaboration with other schools and be part of the establishment of the Dales Academies Trust

A chance to be part of a caring, environment with exciting visions for the future

This is a busy and varied role. The successful candidate will become part of a team that is enthusiastically driving the school forward and building upon their achievements and strengths. We are a warm, inclusive family with a strong Christian ethos, a sense of community and a commitment to excellence for all children in our care. We aim to ensure that our children feel safe, happy and achieve their potential as a unique individual and as a learner.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff and volunteers to this commitment. The school is also committed to safer recruitment procedures. This post is subject to an Enhanced Disclosure and Barring Check.

Key Documents:

Application Form.docx

Oakbridge School Administrator Role.pdf

Key Dates:

Closing Date: 19 November 2026

Interview Date: 25 November 2026

North Yorkshire Council (NYC) advertise vacancies on behalf of schools and external organisations (third parties) in North Yorkshire. NYC are not responsible for the recruitment/employment practices of third parties and accept no liability in relation to the vacancy and any subsequent recruitment/employment processes. Enquiries regarding the vacancy or practices should be made directly with the third party.

School Administrator

• Salary: £26,847 - £28,153 pro rata
• Posted: 04/11/2026
• Closing date: 19/11/2026
• Closing time: 23:59 (GMT)