Senior Management Accountant

To assist the Finance

Business Partner to

• Compile and maintain the budgets and
• forecasts for their respective areas, liaising with Budget Managers to ensure
• the correct application of the Trusts budget setting guidelines and to ensure
• that budgets are set within the available financial resources and are finalised
• within the Trusts agreed timetable;

Input all

budgets into the Trusts finance systems, once they have been agreed, ensuring

both accuracy and completeness;

Co-ordinate

and reconcile forecast and budget adjustments in their respective areas and

complete required documentation for all agreed environments;

In

• accordance with the monthly timetable, prepare accurate monthly monitoring
• reports for their areas, including management accounts, year-end forecasts,
• commentary, staffing and projects and deal in the first instance with queries
• arising.

Meet

monthly with Budget Managers to discuss their reported position-comparing

budgets against actual expenditure, activity and manpower and providing

detailed guidance and advice on complex / contentious financial issues.

Prepare

and post required journal entries each month and maintain back-up documentation;

Ensure

monitoring reports include accurate accruals and prepayments supported by

comprehensive working papers;

Analyse

• financial data, prepare exception reports for Budget Managers on variances from
• plan, including developing recommendations for corrective action and support
• the Budget Managers in the implementation and monitoring of agreed financial
• recovery plans;

Provide financial and business support

and advice to Budget Managers including costing up the implications of any

service changes, cost efficiency plans, service developments and Project

Initiation Documents;

Create new reports to meet the changing

needs/additional requirements of Budget Managers;

Ensure that all Budget Managers are

aware of and are working to the requirements set out by the Trust in its SFIs,

Standing Orders, Scheme of Delegation and other financial procedures and

policies. Proactively assist in the training of Budget Managers and other Trust

staff in financial management and in the interpretation and application of the

Trusts financial governance framework;

Ensure that all appropriate invoicing

instructions are produced both promptly and accurately and that all income is

received in line with budgets and processes are in place to achieve any income

generation targets;

Ensure that payroll transactions are

accurately coded and reported, where necessary in liaison with Budget Managers,

and other relevant staff. This includes liaising with HR and the ESR team to

agree staff coding changes and to ensure that Financial Reports accurately

reflect operational and Trust Workforce Plans;

Assist with maintaining within the

finance system an appropriate coding structure which meets the needs of

management and create new codes within this structure on an ad hoc basis, as

required. Create new links between existing codes within this structure on an

ad hoc basis, as required. Ensure that all appropriate members of staff have

access to accurate and up to date finance coding information;

Support the Debt Management function by

providing information to support claims against other organisations/debtor

invoices, and where appropriate liaise with debtors to resolve queries that

prevent settlement;

Support the Creditor Payment function by

assisting the payments team to resolve queries that prevent payment and to code

payments correctly;

Supervise the work of the Management

Accountant(s) for their respective area, including allocating/delegating tasks,

monitoring performance and providing instruction where necessary and where particular

skills and knowledge are held;

In addition, the post-holder will be

required to:

Deputise for the Finance Business

Partner as required within their respective area;

From time to time perform other tasks of

a similar level as requested/agreed with the Finance management team and carry

out special projects with other staff as required;

Attend meetings with senior managers and

other staff, as appropriate;

Liaise with other members of the Financial

Management team and act on their behalf during their absence in relevant areas;

Notify the Deputy Director of Finance

• and the Head of Financial Management at the first opportunity whenever items or
• matters of significance arise;
• As directed by the Chief Financial
• Accountant, support the Financial Accounts process by maintaining/clearing
• Control and Suspense Accounts as required and by producing working papers as
• part of the Final Accounts process;

Work in accordance with the documented

procedures, financial regulations and Standing Orders of the Trust. Assist with

the periodic review of all such procedures to ensure that they continue to

remain accurate and relevant. Create and maintain methodologies for undertaking

routine procedures within the finance system, especially with regard to

year-end closedowns;

Contribute suggestions for improving the

efficiency of the Trust;

Be responsible for their professional

development and participate in the Trust Performance Review process. This

includes attendance at mandatory training sessions and any other session or

training module which line management believes will contribute to personal

and/or team growth.

Communication & Working

• Relationships
• Create and maintain effective working relationships with
• other individuals within the Finance Directorate, other Officers and Managers
• within the Trust, and members of external organisations including internal and
• external auditors;

Work with other Officers and Managers within the Trust when

undertaking costing and tendering exercises, both for sources of Income and

areas of Expenditure. For Income

generation, this will include preparing data for presentation to a third party

and being an integral part of the tender presentation team;

Act

as Finance Directorate representative on committees / projects, as required;

Supervise, support and motivate Managements Accounts

staff within the Team