Trust Accounts Receivable Officer

Trust Accounts Receivable Officer

Support Services - Finance | Melbourne

About us

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

We are seeking a Trust Accounts Receivable Officer to join our Finance team on a 14-month contract.

This role will be responsible for the accurate and timely receipting, allocation and administration of funds received into the firm’s trust and operating bank accounts, with a strong focus on trust receipting and trust account administration.

In this role, you will

Take primary responsibility for the day-to-day processing and allocation of trust receipts, ensuring funds are recorded accurately and promptly.

Identify and allocate incoming trust funds to the appropriate client and matter.

Investigate unidentified, incorrectly referenced, or unallocated trust receipts and liaise with relevant stakeholders to resolve outstanding items.

Maintain accurate records and supporting documentation relating to trust transactions.

Assist with the administration of trust accounts and controlled monies.

Manage trust-related transactions associated with PEXA settlements as required.

Assist with the review and reconciliation of trust balances and investigate outstanding or unusual items.

Identify and promptly escalate discrepancies, errors or potential trust accounting issues.

Respond to queries in a timely manner.

Perform daily reconciliations for the Trust bank account.

About you

You are a motivated and detail-oriented finance professional who takes pride in accuracy and enjoys working in a collaborative team environment. You will ideally bring:

Previous experience in trust accounting, accounts receivable, banking or a transactional Finance role.

Strong numerical skills and excellent attention to detail.

The ability to manage competing priorities and work effectively to deadlines.

Confidence communicating with internal and external stakeholders while maintaining confidentiality.

Strong Microsoft Word and Excel skills.

Experience using a practice management system such as Aderant Expert, or the ability to learn new systems quickly.

* A collaborative and team-oriented approach.

Why join Maddocks?

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

Ready for your next career move?

As part of our commitment to protecting your privacy, your application information will only be retained for a period of 24 months after the submission of your application. After this period, your Maddocks job seeker profile will remain active, however all application details will be permanently deleted from Big Red Sky. Should you wish to delete your job seeker profile, you can do so in your account settings (under the 'Change Login' menu option).