Accounts Payable Admin Assistant

We are seeking a detail-oriented and customer-focused Accounting & Administrative Assistant to support our accounting and administrative operations. This key role combines Accounts Payable, Accounts Receivable support, front desk/receptionist support, and works closely with the Accounting Manager, Sales, Service, and Administrative Teams.

**Supervisory Responsibilities:** *None.*

**Duties/Responsibilities:**

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry and maintain accurate financial records using QuickBooks and other accounting software
• Support bookkeeping activities such as expense tracking, vendor payments, onboarding new clients and vendors.
• Organize and file documents efficiently, ensuring easy retrieval of records for audits or reports
• Assist with calendar management, appointment scheduling, and coordinating meetings for team members
• Provide excellent customer support by addressing inquiries promptly and courteously
• Handle clerical tasks such as proofreading documents, managing correspondence, and maintaining office supplies
• Support office management tasks including organizing files, managing Google Workspace tools, and overseeing general administrative functions

**Required Skills/Abilities:**

• Accounts Payable experience required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent typing skills combined with strong data entry abilities
• Bilingual capabilities to serve diverse clients and team members effectively are a plus, but not required
• Prior clerical or administrative experience in a professional setting preferred
• Knowledge of multi-line phone systems, phone etiquette, and customer service best practices
• Strong computer literacy with the ability to adapt quickly to new software tool
• Ability to manage time effectively while handling multiple priorities in a fast-moving environment.

**Education and Experience:**

• High school diploma or equivalent.
• At least two years’ related experience required.

**Physical Requirements:**

• Prolonged periods of sitting at a desk and working on a computer.

Join us as an Accounting Administrative Assistant where your enthusiasm for organization and finance will make a meaningful impact! We’re committed to fostering a supportive workplace that values your contributions while offering opportunities for growth!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person