Administration Officer

Are you a current Austin Health employee?

If yes, please log in to the Austin Health careers website via ‘Employee Login' using your network login details to search, view and apply for all career opportunities available.

Permanent, ongoing position

Full time - 40 hours per week (38 + ADO)

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Health Independence Program

Austin's Health Independence Program (HIP) is part of the Continuing Care Division. HIP provides multi-disciplinary services that support people with health problems and other complex conditions to optimise their function and self-management skills so that they can live independently and well in their homes and community.

About the role

Austin Health has an opportunity for an experienced and motivated Administration Assistant to support in a busy outpatient clinic environment in a full-time, permanent position.

A regular day will see you

Assist with the preparation of clinics and provide front desk administrative support on clinic days.

Contribute to the resolution of day-to-day operational issues and ensure last-minute cancellations are filled to ensure the clinic runs effectively.

Commence and maintain clinical records in relevant databases.

About you

As a HIP Administration Assistant, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You'll bring energy and drive to your work and have a keen interest in developing your skillset.

To be successful in this role you'll bring with you

• Digital confidence and experience working with multiple systems with strong attention to detail and data accuracy.
• Demonstrated experience providing administrative support in a complex environment.
• Person-centered and professional approach to service delivery.
• Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.

A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.

Onsite childcare at Austin Hospital, easy access via public transport and car parking options.

Mentoring and career development opportunities.

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Even if you don't meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Karlein Morgan, HIP Administration Manager at [email protected]

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Wednesday 14 October 2026