Administration Officer

St John of God Subiaco Hospital with more than 1,200 of WA’s most experienced and respected medical specialists, 2,200 caregivers and 600 beds, our hospital plays a vital role in delivering private health care across the state.

We are renowned for safe, high-quality and values driven care, and combining clinical excellence with compassion, hope and dignity.

We provide a comprehensive range of medical and surgical services, including cancer care, cardiology, cardiothoracic surgery, gynaecology, maternity, orthopaedics, pain services, and urology.

About the role

SJG Subiaco Engineering Department are seeking an Administration Officer for a permanent position. In this role you will coordinate the provision of high-level administrative services to the Engineering Department.

We currently have permanent full-time and permanent part-time opportunities available within the Engineering Department.

Please indicate your preferred employment arrangement when submitting your application

Key responsibilities

Provide administrative support to the Department.

Establish and manage effective office management systems.

Maintains confidentiality and a high level of discretion at all times.

Ensure adequate supply of educational material/manuals available.

Produces accurate well-presented documents, including typing and compilation of reports, presentations, letters, memos and minutes.

Draft Purchase Orders, including variations to contract values.

Complete accurate and timely coding of invoices.

Raise Work Orders in Oracle Fusion and allocate jobs.

Decommission Assets in Oracle.

Complete the on-boarding of Contractors and Suppliers.

Manage Electronic Document Storage.

Issue keys to authorised Contractor personnel for access to work areas.

Issue notices for out-of-hours work to hospital stakeholders.

Order uniforms, stationery and supplies.

Coordinate meetings for department caregivers as required.

Provide secretarial support and ensure typing and distribution of minutes, correspondence and memos is completed in an accurate and timely manner.

Respond in a timely and appropriate manner to all customer enquiries.

You will have considerable experience in a similar role and have advanced computer skills in Microsoft Office, email and internet. You will have the ability to learn and effectively use Engineering Computer Management systems.

To succeed you will demonstrate the ability to communicate with Executive, Managers, Caregivers, the public and other external stakeholders with a high level of customer services skills including flexibility, tact and diplomacy.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

Salary: $77,239 to $80741 (pro rate for part time) plus 12% superannuation

Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

+ Novated leasing

+ work related expenses

+ self-education and

+ additional superannuation

A healthy work-life balance through flexible work options, additional purchased leave and well-being programs

Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

Employee support through our dedicated free Employee Assistance Program (EAP)

Green travel allowance – if you walk, car pool or use public transport you could be eligible for up to $1,500 per year

Access to fitness and wellbeing benefits through Fitness Passport

All applicants are asked to submit a CV and covering letter (of no more than one (1) page) demonstrating how you meet the above position requirements.

For enquiries contact Colin Crabtree, Manager, Engineering Services on 0481 008 208

Applications will be reviewed throughout the advertising period and interviews conducted regularly.  Apply today!

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.