Administrative Assistant (contract)

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly organized and detail-oriented administrative professional to provide comprehensive support to three regional business leaders spanning EMEA, USA, and ASIA time zones. This is a dynamic and fast-paced remote opportunity that requires someone who can hit the ground running, managing complex calendars, coordinating international travel, and processing expense reports with precision and efficiency. The ideal candidate thrives in a multi-leader support environment, demonstrates exceptional communication skills, and brings a proactive and accountable mindset to every task. This role serves as a critical conduit of information across teams and business partners, making it an excellent opportunity for someone who takes pride in keeping operations running smoothly at a high level.

Job Responsibilities:

Manage complex calendars for three regional business leaders across multiple time zones, including EMEA, USA, and ASIA, accounting for approximately 50% of the role

Coordinate and book international travel arrangements for supported leaders, accounting for approximately 25% of the role

Process and manage expense reports accurately and in a timely manner, accounting for approximately 25% of the role

Serve as the primary point of contact and information conduit for the department and supported leaders

Coordinate meetings, events, and cross-functional communications on behalf of leadership

Manage procurement of goods and services including office supplies, computer equipment, and vendor relationships as needed

Support financial operations, personnel operations, and facility operations for the department

Build and maintain high-quality business relationships with executives, business partners, and other administrative staff

Complete special projects as assigned by leadership

Requirements:

2 to 4 years of overall experience in an administrative or executive support role is required

Demonstrated experience supporting multiple leaders simultaneously is strongly preferred

Experience supporting international or globally distributed teams is preferred

Prior experience at a large technology company is a plus

Experience providing support at the CVP or executive level is a plus

Minimum of 12 months of continuous high-level administrative support experience is required

Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization

Exceptional ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detail

Strong organizational skills with the ability to keep sensitive information confidential

Demonstrated ability to work independently, manage time effectively, and operate proactively without close supervision

Experience with high-level, complex calendar management across multiple leaders and time zones

Experience coordinating and managing international travel logistics

Experience with travel booking and expense reporting processes and tools

Proficiency with Microsoft productivity tools, with internal Microsoft tool knowledge considered a strong plus

Ability to build and sustain high-quality relationships with executives, business partners, and administrative colleagues

Proactive, accountable, and solutions-oriented approach to work

Additional Details:

Location: Remote

Duration: 2 months

Pay Range\: $24 - $27

Weekly Schedule: 40 hours

Job Status: Non-Exempt

Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

Medical, dental & vision

Hospital plans

401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

Company paid short and long-term disability

Health & Dependent Care Spending Accounts (HSA & DCFSA)

Employee Assistance Program

Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

* We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.